City Council

Tuesday, November 12, 2024 · 7:00 PM AM · City Council Chambers 37 Green Street Concord, NH 03301

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Agenda PDF Minutes PDF

Agenda

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Non-meeting in accordance with RSA 91-A: 2, I (b) legal consultation followed by a non-public session in accordance with RSA 91-A: 3, II (d) to discuss property acquisition to begin at 5:30 PM
Call to Order.

Mayor Champlin called the meeting to order at 7:00 PM. Mayor Champlin noted that devices are available to help those who have difficulty hearing. These devices use a transmitter and headphones, and allow for an individual to personally adjust the volume to their needs. A device can be obtained at the ConcordTV booth in the back of Council Chambers.
Invocation.
Pledge of Allegiance.
Roll Call.
Approval of Meeting Minutes.
24-541 October 15, 2024 City Council Draft Meeting Minutes
minutes
Action: approved Passed

Councilor Grady Sexton moved approval of the October 15, 2024 City Council meeting minutes. The motion was seconded by Councilor Kretovic and passed with no dissenting votes.
Agenda overview by the Mayor.
7. Omeka Library presentation.
consent report
8. Police Department Social Worker update.
consent report
**Consent Agenda Items**

Mayor Champlin noted that agenda items number 31B and 31C were postponed to the December 2024 meeting due to these items not being adequately advertised.
Referral to the Parking Committee
9. Communication from Madison Snyder, University of New Hampshire Law, requesting consideration be given for additional accessible parking at UNH Law.
referrals
This item was referred to the Parking Committee.
Referral to the Planning Board, the Transportation Policy Advisory Committee, the Parks and Recreation Advisory Committee, General Services and Community Development
10. Request from Stephen M. Duprey and others to modify City easements located at #31 and #33 Samuel Drive, as well as permission to landscape and maintain the vegetated area within the center of the Samuel Drive cul-de-sac. Refer to the following: Planning Board, Transportation Policy Advisory Committee, Parks and Recreation Department, General Services Department, and Community Development Department.
referrals
This item was referred to the Planning Board, the Transportation Policy Advisory Committee, the Parks and Recreation Advisory Committee, General Services, and Community Development.
Referral to the Transportation Policy Advisory Committee and the Traffic Operations Committee
11. Communication from Councilor Horne, on behalf of a constituent, requesting consideration be given to implementing traffic improvements on River Road.
referrals
This item was referred to the Transportation Policy Advisory Committee and the Traffic Operations Committee.
Items Tabled for December 9, 2024 Public Hearings
12. Resolution appropriating the sum of $500,000 for the construction of a new skatepark at Kiwanis Riverfront Park (CIP #60) and accepting the sum of $500,000 of Land and Water Conservation Fund grant funds for the same purpose; together with a report from the Parks & Recreation Director. (Public testimony submitted.)
resolution
Action: moved to set for a public hearing Passed

This public hearing report was moved to set for a public hearing.
13. Resolution appropriating the sum of $405,000 for Police Department retention payments for sworn police officers and authorizing the use of General Fund balance of $405,000; together with a report from the Deputy Chief of Police.
resolution
Action: moved to set for a public hearing Passed

This resolution was moved to set for a public hearing.
14. Resolution appropriating the sum of $160,000 in the General Fund as a transfer out to capital for structure preservation of the Concord Stables, authorizing the use of General Fund Unassigned Fund Balance for this purpose, appropriating the sum of $160,000 in the Concord Stables Redevelopment Project (CIP #664), and authorizing the use of $160,000 for this purpose as a transfer from the General Fund; together with a report from the Director of Special Projects & Strategic Initiatives.
resolution
Action: moved to set for a public hearing Passed

This resolution was moved to set for a public hearing.
15. Resolution appropriating the sum of $73,000 for the purpose of off-setting personnel costs for the Police Department to assign an officer to the Drug Task Force and accept the sum of $73,000 in grant funding from the State of New Hampshire Attorney General’s Drug Task Force for this purpose; together with a report from the Police Department.
resolution
Action: moved to set for a public hearing Passed

This resolution was moved to set for a public hearing.
16. Ordinance amending the Code of Ordinances; Title II, Traffic Code; Chapter 18, Parking, Article 18-1, Stopping, Standing and Parking, Section 18-1-6 (a) Schedule I, Chapter 18, Parking, Article 18-1, Stopping, Standing and Parking, Section 18-1-8, Parking Time Limited in Designated Places, Schedule III, and Chapter 18, Parking; Article 18.1, Stopping, Standing and Parking; Schedule VII, Bus and Taxicab Stands to modify parking requirements and bus stop locations on Canal Street and Fisherville Road in Penacook; together with a report from the Assistant Director of Community Development.
ordinance
Action: moved to set for a public hearing Passed

This ordinance was moved to set for a public hearing.
17. Ordinance Amending the Code of Ordinances, Title V, Administrative Code; Chapter 31, Purchasing and Contract Procedure, Article 31-1, Purchasing Procedure, Section 31-1-3, Purchasing Procedures; together with a report from the Purchasing Manager.
ordinance
Action: moved to set for a public hearing Passed

This ordinance was moved to set for a public hearing.
Consent Reports
18. Diminimis gifts and donations report from the Library Director requesting authorization to accept gifts and donations totaling $1,091.13, as provided under the pre-authorization granted by City Council.
consent report
Action: approved Passed

This consent report was approved.
19. Diminmus grants report from the Chief of Police requesting authorization to accept a grant totaling $9,626.47 from the US Department of Justice Bulletproof Vest Partnership Program as provided for under the pre-authorization granted by City Council.
consent report
Action: approved Passed

This consent report was approved. Councilor Brown recused.
20. Quarterly Status Report on the City Council's 2024-2025 Priorities from the City Manager.
consent report
Action: approved Passed

This consent report was approved.
21. September 30, 2024 Fiscal Year to Date Financial Statements and report from Deputy City Manager Finance
consent report
Action: approved Passed

This consent report was approved.
22. Report from the Director of Human Resources and Labor Relations recommending City Council approve changing the Fiscal Supervisor Position at the Police Department to an Office Manager Position.
consent report
Action: approved Passed

This consent report was approved. Councilor Brown recused.
23. Report from the Library Director recommending acceptance of a gift of materials to the Concord Public Library from Children's Literacy Foundation that total in value at $500.
consent report
Action: approved Passed

This consent report was approved.
24. Report from the Parks and Recreation Director regarding a snow making demo at the Beaver Meadow Golf Course.
consent report
Action: approved Passed

This consent report was approved.
25. Report regarding naming of the new Canal Street Riverfront Park in Penacook
consent report
Action: approved Passed

This consent report was approved.
Consent Resolutions
26. Resolution proclaiming December 2024 as Capital Region Food Program Month.
consent resolution
Action: approved Passed

This consent resolution was approved.
27. Resolution authorizing the City Manager to submit an application for Rebuilding American Infrastructure with Sustainability and Equity (RAISE) funding from the U.S. Department of Transportation for the purpose of designing and constructing a portion of the Merrimack River Greenway Trail (CIP #543); together with a report from the Director of Special Projects and Strategic Initiatives.
consent resolution
Action: approved Passed

This consent resolution was approved.
28. Resolution authorizing the City Manager to submit an application to the New Hampshire Department of Business and Economic Affairs to enroll the City in the State's Housing Champion Program; together with a report from the Deputy City Manager - Development.
consent resolution
Action: approved Passed

This consent resolution was approved.
Appointments
29. Mayor Champlin's proposed appointment to the Golf Course Advisory Committee: Charles Randall.
consent report
Action: approved Passed

This appointment was approved.
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30. City Manager's Appointment to the Library Board of Trustees: Charles O'Leary.
consent report
Action: approved Passed

This appointment was approved.
**End of Consent Agenda**
Public Hearings
31A. Resolution appropriating the sum of $400,000 for Winter Operations Retention Payments and authorizing the use of General Fund balance in the sum of $400,000 for this purpose; together with a report from the General Services Director.
resolution
City Manager Aspell provided a brief overview of this item in which the General Services department recruits employees and pays for their training to secure a Commercial Driver's License (CDL).
31B. Resolution authorizing the City Manager to submit an application in an amount of up to $25,000, appropriating the sum of $25,000 to conduct a planning and feasibility study for Families in Transition to perform an analysis of potential space for additional low-income housing at 9 Odd Fellows Avenue and 5 Market Lane, and accepting the sum of $25,000 in Community Development Block Grant funds for this purpose; together with a report from the Assistant Director of Community Development.
resolution
This public hearing was set for December 9, 2024.
31C. Resolution adopting an Anti-Displacement and Relocation Policy Statement and Procedures in support of the City’s Community Development Block Grant application to the New Hampshire Community Development Finance Authority to support Families in Transition’s Planning Grant to perform an analysis of potential space for additional low-income housing at 9 Odd Fellows Avenue and 5 Market Lane; together with a report from the Assistant Director of Community Development.
resolution
This public hearing was set for December 9, 2024.
31D. Resolution appropriating the sum of $23,000 as a transfer out to the Sidewalk Reserve and accepting the sum of $23,000 from Sheep Davis Limited Partnership for this purpose; together with a report from the City Planner.
resolution
City Manager Aspell provided a brief overview of this item in which payment in the amount of $23,000 has been received from Sheep Davis Limited Partnership. This payment is for public sidewalk along Sheep Davis Rd associated with the multi-family development located at 303 Sheep Davis Rd. Staff requests that City Council accept the funds and appropriate them to the Sidewalk Reserve Fund for future use. Mayor Champlin opened the public hearing. There being no public testimony, Mayor Champlin declared the hearing closed.
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31E. Resolution appropriating the sum of $10,582 to assist the Library’s mission in providing a variety of equitable services to patrons at the Concord Public Library and accepting the sum of $10,582 in grant funds from the Alice J. Reen Charitable Trust for this purpose; together with a report from the Library Director.
resolution
City Manager provided a brief overview of this item in which a grant was awarded and will assist in funding items such as a multimedia display, a partition, a light laboratory, a study carrel, sign holders, sensory tables, book shelving, display shelving, and more. The location of these items was discussed. Mayor Champlin opened the public hearing. There being no public testimony, Mayor Champlin declared the hearing closed.
Public Hearing Action
32. Resolution appropriating the sum of $400,000 for Winter Operations Retention Payments and authorizing the use of General Fund balance in the sum of $400,000 for this purpose; together with a report from the General Services Director.
resolution
Action: approved Passed

Councilor Fennessy moved approval. The motion was seconded by Councilor Grady Sexton and passed with no dissenting votes.
33. Resolution authorizing the City Manager to submit an application in an amount of up to $25,000, appropriating the sum of $25,000 to conduct a planning and feasibility study for Families in Transition to perform an analysis of potential space for additional low-income housing at 9 Odd Fellows Avenue and 5 Market Lane, and accepting the sum of $25,000 in Community Development Block Grant funds for this purpose; together with a report from the Assistant Director of Community Development.
resolution
This public hearing was set for December 9, 2024.
34. Resolution adopting an Anti-Displacement and Relocation Policy Statement and Procedures in support of the City’s Community Development Block Grant application to the New Hampshire Community Development Finance Authority to support Families in Transition’s Planning Grant to perform an analysis of potential space for additional low-income housing at 9 Odd Fellows Avenue and 5 Market Lane; together with a report from the Assistant Director of Community Development.
resolution
This public hearing was set for December 9, 2024.
35. Resolution appropriating the sum of $23,000 as a transfer out to the Sidewalk Reserve and accepting the sum of $23,000 from Sheep Davis Limited Partnership for this purpose; together with a report from the City Planner.
resolution
Action: approved Passed

Councilor Grady Sexton moved approval. The motion was seconded by Councilor Kretovic. Councilor Brown requested that the Planning Board review its calculation for payment in lieu of construction in the hope that more dollars can be collected in the future due to the high cost of sidewalk construction. Councilor Grady Sexton's motion passed with no dissenting votes.
36. Resolution appropriating the sum of $10,582 to assist the Library’s mission in providing a variety of equitable services to patrons at the Concord Public Library and accepting the sum of $10,582 in grant funds from the Alice J. Reen Charitable Trust for this purpose; together with a report from the Library Director.
resolution
Action: approved Passed

Councilor Todd moved approval. The motion was seconded by Councilor Kretovic. Councilor Brown requested that Library Director Todd Fabian meet with Police Social Worker Nicole Petrin to discuss how library services can benefit disadvantaged individuals. Councilor Todd's motion passed with no dissenting votes.
Reports
37. Report from the Parks & Recreation Director regarding the Memorial Field Master Plan Update.
consent report
Action: approved Passed

Parks & Recreation Director David Gill and Project Manager Eric Gerade of VHB, the consultant assisting the City with the Memorial Field Master Plan, provided an update about the project.
New Business
Unfinished Business
38. Resolution appropriating the sum of $10,308,000, in the Beaver Meadow Golf Course Club House & Buildings Project (CIP #107) for the construction of a new facility and related improvements, and authorizing the issuance of bonds and notes in the sum of $10,308,000, for this purpose; together with a report from the Deputy City Manager - Finance. (Presentation and proforma submitted.) (Public testimony received.) (Revised presentation submitted.) (Additional public testimony received.)
resolution
39. Ordinance amending the Code of Ordinances, Title I, General Code, Chapter 13, Public Health, Article 13-5, Sanitary Food Code; together with a report from the Health & Licensing Officer. (Referred back to the Ad-Hoc Committee to review Outdoor Dining & Food Trucks at the September 9, 2024 City Council meeting.)
ordinance
Action: approved Passed

Councilor Kurtz moved to take the item off the table for discussion. The motion was seconded by Councilor Todd and passed with no dissenting votes. Mayor Champlin noted that a word was changed in committee for clarification purposes. Councilor Keach moved approval of the supplemental ordinance. The motion was seconded by Councilor Schultz and passed with no dissenting votes.
24-530 Supplemental Report: Food Code Ordinance and Homestead Operation Regulations.
consent report
Comments, Requests by Mayor, City Councilors
Comments, Requests by the City Manager
Consideration of Suspense Items
Adjournment

At 9:25 PM, with there being no additional business, Councilor Schlosser moved to adjourn. The motion was seconded by Councilor McNamara and passed with no dissenting votes.
Information
Inf1 August 20, 2024 Traffic Operations Committee Meeting Minutes.
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Action: received and filed Passed

Information item received and filed.
Inf2 August 22, 2024 Transportation Policy Advisory Committee Meeting Minutes.
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Action: received and filed Passed

Information item received and filed.
Inf3 September 3, 2024 Architectural Design Review Committee Meeting Minutes.
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Action: received and filed Passed

Information item received and filed.
Inf4 September 5, 2024 Heritage Commission Meeting Minutes.
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Action: received and filed Passed

Information item received and filed.
Inf5 September 11, 2024 Conservation Commission Meeting Minutes.
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Action: received and filed Passed

Information item received and filed.
Inf6 September 11, 2024 Trails Subcommittee Meeting Minutes.
Information item
Action: received and filed Passed

Information item received and filed.
Inf7 October 7, 2024 Concord Public Library Board of Trustees Meeting Minutes.
Information item
Action: received and filed Passed

Information item received and filed.
Inf8 October 10, 2024 Golf Course Advisory Committee Draft Meeting Minutes.
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Action: received and filed Passed

Information item received and filed.
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Council Only
A. City Manager's Proposed Appointments to the Heritage Commission: Carol Durgy Brooks and Dr. Bryant Tolles, Jr.
appointment

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