Joint Meeting for the Rules and Open Government Committee and Committee of the Whole

Agenda

1. For live translations in over 50 languages, please go to https://attend.wordly.ai/join/FAYU-7105
2. How to observe the Meeting (no public comment):
3. 1) Cable Channel 24 2) https://www.sanjoseca.gov/news-stories/watch-a-meeting 3) https://www.youtube.com/CityofSanJoseCalifornia
4. How to submit written Public Comment for items on the agenda:
5. 1) By email to city.clerk@sanjoseca.gov by 8:00 a.m. the day of the meeting.
6. How to provide spoken Public Comment during the Committee Meeting:
7. 1) In Person: Fill out a Yellow Speaker's Card and submit it to boxes at the bottom of the Chambers. 2) By phone (888) 475 4499. Webinar ID: 975 5054 8493. Alternative phone numbers are: US: +1 (213) 338-8477 or +1 (408) 638-0968 or (877) 853-5257 (Toll Free) a. When prompted to enter your Participant ID, please dial the pound symbol (#); If you would like to raise or lower your hand at any time, please dial * 9. You may dial * 6 to mute/unmute. 3) By online: https://sanjoseca.zoom.us/j/97550548493 a. Use a current, up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 16+. Certain functionality may be disabled in older browsers including Internet Explorer. Certain functionality may be disabled in older browsers including Internet Explorer. Mute all other audio before speaking. Using multiple devices can cause an audio feedback. b. Enter an email address and name. The name will be visible online and will be used to notify you that it is your turn to speak. c. When the Committee Chair calls for the item on which you wish to speak, click on “raise hand.” Speakers will be notified shortly before they are called to speak. d. When called, please limit your remarks to the time limit allotted. Public comment is limited to one-minute per item, per speaker, in accordance with Council Policy 0-37. The time limit is in the discretion of the Chair of the meeting and may be limited when appropriate.
8. City Council (City Clerk)
9. Review Final Agenda
10. ROGC 26-384 Review November 10, 2026 Final Agenda. a. Add New Items to Final Agenda b. Assign "Time Certain" to Agenda Items (if needed) c. Review of Notice of Waiver Requirements for Agenda Items or Documents (if needed)
    Review Final Agenda
11. Review Draft Agenda
12. ROGC 26-385 Review November 17, 2026 Draft Agenda. a. Add New Items to Draft Agenda b. Assign "Time Certain" to Agenda Items (if needed) c. Review of Notice of Waiver Requirements for Agenda Items or Documents (if needed)
    Review Draft Agenda
13. Notice to the public: There will be no separate discussion of individual Consent Calendar items as they are considered to be routine and will be adopted by one motion. If a member of the Committee requests debate, separate vote or recusal on a particular item, that item may be removed from the Consent Calendar by the Chair and considered separately. The public may comment on the entire Consent Calendar and any items removed from the Consent Calendar by the Chair.
14. Consent Calendar
15. 1. The Public Record for October 22, 2026 - October 29, 2026. (City Clerk)
    Rules Committee Reviews, Recommendations and Approvals Consent

    Receive and file the Public Record for October 22, 2026 - October 29, 2026.

16. 2. 2026-2027/2027-2028 City Budget Calendar and Budget Study Session Schedule. (City Manager)
    Rules Committee Reviews, Recommendations and Approvals Consent

    Approve the proposed 2026-2027/2027-2028 City Budget Calendar as presented in Attachment A and the schedule for City Council Budget Study Sessions for the 2027-2028 Preliminary General Fund Forecast and Budget Priorities, 2027-2028 Operating Budget, 2027-2029 Biennial Capital Budget, and 2027-2028 Fees and Charges Report as presented in Attachment B and explained in this memorandum.

17. 3. Monthly Report of Activities for October 2026. (City Auditor)
    Rules Committee Reviews, Recommendations and Approvals Consent

    Approve the Auditor’s Office Monthly Report of Activities for the month of October 2026.

18. 4. Approval of the World AIDS Day Flag Raising, Quilt Display, and Tower and Rotunda Lighting Sponsored by Council Districts 9 and 3 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event. (Foley and Tordillos)
    Rules Committee Reviews, Recommendations and Approvals Consent

    1. Approve the World AIDS Day Flag Raising scheduled on December 1, 2026, Tower and Rotunda Lighting scheduled for December 1-2, 2026, and special use of the Rotunda for December 1, 2026, as a City Council sponsored Special Event and approve the expenditure of funds. 2. Approve and accept donations from various individuals, businesses or community groups to support the event. 3. Place the item on the November 17, 2026 City Council Agenda for action.

19. Rules Committee Reviews, Recommendations and Approvals
20. 1. Annual Merit Increases and Additional Executive Leave for Council Appointees. (Mayor)
    Rules Committee Reviews, Recommendations and Approvals

    Adopt a resolution: A. Approving a 2.5% merit increase for the City Manager, City Attorney, City Clerk, and City Auditor retroactively effective to July 1, 2026, and granting an additional forty (40) hours of executive leave to each of these Council Appointees for the payroll calendar year 2027. B. Place this item on the November 10, 2026 Council Agenda for Action.

21. Open Forum
22. Members of the Public are invited to speak on any item that does not appear on today’s Agenda and that is within the subject matter jurisdiction of the Committee.
23. Adjournment
24. The Code of Conduct (https://www.sanjoseca.gov/home/showpublisheddocument/12901/636670004966630000) is intended to promote open meetings that welcome debate of public policy issues being discussed by the City Council, their Committees, and City Boards and Commissions in an atmosphere of fairness, courtesy, and respect for differing points of view. The City of San José is committed to open and honest government and strives to consistently meet the community's expectations by providing excellent services, in a positive and timely manner, and in the full view of the public. The City Code of Ethics may be viewed online. The Levine Act requires a Party in a Proceeding before the City of San José that involves any action related to their contract, license, permit, or use entitlement to disclose any campaign contributions to City elected or appointed officials totaling more than $500 within the 12 months prior to the City decision. A Participant to a Proceeding may voluntarily report a campaign contribution. Please visit https://www.sanjoseca.gov/your-government/appointees/city-clerk/levine-act for updated forms and information.
25. All public records relating to an open session item on this agenda, which are not exempt from disclosure pursuant to the California Public Records Act, that are distributed to a majority of the legislative body will be available for public inspection at San José City Hall, Office of the City Clerk, 200 E. Santa Clara Street, 14th Floor, San José, CA 95113 at the same time that the public records are distributed or made available to the legislative body.
26. To request an accommodation or alternative format for City-sponsored meetings, events or printed materials, please call the Office of the City Clerk 408-535-1260 as soon as possible, but at least three business days before the meeting/event.
27. Access the video, the agenda and related reports for this meeting by visiting the City's website.