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Joint Meeting for the Rules and Open Government Committee and Committee of the Whole

Wednesday, April 8, 2026 · 2:00 PM AM · Council Chambers

TL;DR

This was an administrative joint committee meeting focused on organizing future council agendas and approving routine items. The committee reviewed and prepared agendas for April 14 and April 21, 2026 council meetings, and approved a city-sponsored Ethiopian New Year celebration event scheduled for September 2026.

Key Decisions

  • Public Record Filing (March 26 - April 2, 2026) Approved
  • Ethiopian Flag Raising Ceremony (September 4, 2026) Approved as City Council sponsored special event with city funding
  • Tower Lighting for Ethiopian New Year (September 3, 2026) Approved as City Council sponsored special event with city funding
  • Ethiopian Flag Display on Fourth Flagpole Approved to raise Ethiopian flag without emblem on fourth flagpole
  • Donations for Ethiopian New Year Events Approved to accept donations of materials and services from individuals, businesses, and community groups
Agenda PDF

Agenda

  1. For live translations in over 50 languages, please go to https://attend.wordly.ai/join/FAYU-7105
  2. How to observe the Meeting (no public comment):
  3. 1) Cable Channel 26, 2) https://www.sanjoseca.gov/news-stories/watch-a-meeting, or 3) https://www.youtube.com/CityofSanJoseCalifornia 4) By phone 888 475 4499. Webinar ID: 941 1478 1397. Alternative phone numbers are: US: +1 (213) 338-8477 or +1 (408) 638-0968 or (877) 853-5257 (Toll Free) 5) By online https://sanjoseca.zoom.us/j/94114781397 Use a current, up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 16+. Certain functionality may be disabled in older browsers including Internet Explorer.
  4. How to submit written Public Comment for items on the agenda:
  5. 1) By email to city.clerk@sanjoseca.gov by 8:00 a.m. the day of the meeting.
  6. How to provide spoken Public Comment during the Committee Meeting:
  7. Fill out a Yellow Speaker's Card and submit it to boxes at the bottom of the Chambers.
  8. City Council (City Clerk)
  9. Review Final Agenda
  10. ROGC 26-144 Review April 14, 2026 Final Agenda. a. Add New Items to Final Agenda b. Assign "Time Certain" to Agenda Items (if needed) c. Review of Notice of Waiver Requirements for Agenda Items or Documents (if needed)
    Rules Committee Reviews, Recommendations and Approvals Consent
  11. Review Draft Agenda
  12. ROGC 26-145 Review April 21, 2026 Draft Agenda. a. Add New Items to Draft Agenda b. Assign "Time Certain" to Agenda Items (if needed) c. Review of Notice of Waiver Requirements for Agenda Items or Documents (if needed)
    Review Draft Agenda
  13. Notice to the public: There will be no separate discussion of individual Consent Calendar items as they are considered to be routine and will be adopted by one motion. If a member of the Committee requests debate, separate vote or recusal on a particular item, that item may be removed from the Consent Calendar by the Chair and considered separately. The public may comment on the entire Consent Calendar and any items removed from the Consent Calendar by the Chair.
  14. Consent Calendar
  15. 1. The Public Record for March 26, 2026 - April 2, 2026. (City Clerk)
    Rules Committee Reviews, Recommendations and Approvals Consent

    Receive and file the Public Record for March 26, 2026 - April 2, 2026.

  16. 2. Approval of Flag Raising Ceremony and Lighting Recognizing Ethiopian New Year Sponsored by the Office of Mayor Matt Mahan as City Council Sponsored Special Events to Expend City Funds and Accept Donations of Materials and Services for the Events. (Mayor)
    Rules Committee Reviews, Recommendations and Approvals Consent

    1. Approve the Ethiopian Flag Raising Event scheduled on September 4, 2026 as a City Council sponsored Special Event and approve the expenditure of funds. 2. Approve the Tower Lighting scheduled on September 3, 2026 as a City Council sponsored Special Event and approve the expenditure of funds. 3. Approve raising the Ethiopian Flag without the emblem on the fourth flagpole. 4. Approve and accept donations from various individuals, businesses or community groups to support the event. 5. Place the item on the September 1, 2026 City Council Agenda for action.