Joint Meeting for the Rules and Open Government Committee and Committee of the Whole

Agenda

1. For live translations in over 50 languages, please go to https://attend.wordly.ai/join/FAYU-7105
2. How to observe the Meeting (no public comment):
3. 1) Cable Channel 26, 2) https://www.sanjoseca.gov/news-stories/watch-a-meeting, or 3) https://www.youtube.com/CityofSanJoseCalifornia 4) By phone 888 475 4499. Webinar ID: 941 1478 1397. Alternative phone numbers are: US: +1 (213) 338-8477 or +1 (408) 638-0968 or (877) 853-5257 (Toll Free) 5) By online https://sanjoseca.zoom.us/j/94114781397 Use a current, up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 16+. Certain functionality may be disabled in older browsers including Internet Explorer.
4. How to submit written Public Comment for items on the agenda:
5. 1) By email to city.clerk@sanjoseca.gov by 8:00 a.m. the day of the meeting.
6. How to provide spoken Public Comment during the Committee Meeting:
7. Fill out a Yellow Speaker's Card and submit it to boxes at the bottom of the Chambers.
8. City Council (City Clerk)
9. Review Final Agenda
10. ROGC 26-114 Review March 31, 2026 Final Agenda. - Cancelled
    Rules Committee Reviews, Recommendations and Approvals Consent
11. Review Draft Agenda
12. ROGC 26-115 Review April 7, 2026 Draft Agenda. a. Add New Items to Draft Agenda b. Assign "Time Certain" to Agenda Items (if needed) c. Review of Notice of Waiver Requirements for Agenda Items or Documents (if needed)
    Review Draft Agenda
13. Notice to the public: There will be no separate discussion of individual Consent Calendar items as they are considered to be routine and will be adopted by one motion. If a member of the Committee requests debate, separate vote or recusal on a particular item, that item may be removed from the Consent Calendar by the Chair and considered separately. The public may comment on the entire Consent Calendar and any items removed from the Consent Calendar by the Chair.
14. Consent Calendar
15. 1. The Public Record for March 12, 2026 - March 19, 2026. (City Clerk)
    Rules Committee Reviews, Recommendations and Approvals Consent

    Receive and file the Public Record for March 12, 2026 - March 19, 2026.

16. 2. Approval of the Great American Litter Pick-up as an Annual City Sponsored Special Event to Expend City Funds and Authorization to Accept Donations of Materials and Services for the Event. (City Clerk)
    Rules Committee Reviews, Recommendations and Approvals Consent

    1. Approve the Great American Litter Pick-up as an annual City Council sponsored Special Event scheduled on a Saturday in April around Earth Day and approve the expenditure of funds. 2. Approve and accept donations from various individuals, businesses or community groups to support the event. 3. Place the item on the April 7, 2026 City Council Agenda for action.

17. 3. Approval of National Night Out as an Annual City Sponsored Special Event to Expend City Funds and Authorization to Accept Donations of Materials and Services for the Event. (City Clerk)
    Rules Committee Reviews, Recommendations and Approvals Consent

    1. Approve the National Night Out as an annual City Council sponsored Special Event held the first Tuesday in August and approve the expenditure of funds. 2. Approve and accept donations from various individuals, businesses or community groups to support the event. 3. Place the item on the April 7, 2026 City Council Agenda for action.

18. 4. Approval to Expend City Funds and Authorization to Accept Donations for the City's Participation in the Annual Silicon Valley Pride Parade and Festival. (City Clerk)
    Rules Committee Reviews, Recommendations and Approvals Consent

    1. Approve the expenditure of City funds for the Silicon Valley Pride Parade and Festival as an annual event scheduled in late August. 2. Approve and accept donations from various individuals, businesses or community groups to support the event. 3. Place the item on the April 7, 2026 City Council Agenda for action.

19. 5. Request to Travel. (Mayor)
    Rules Committee Reviews, Recommendations and Approvals Consent

    1. Authorize travel, accept travel payments to the City of San José, and designate Mayor Mahan as the City representative to participate in the Bloomberg Harvard City Leadership Initiative Capstone Convening organized and funded by Bloomberg Philanthropies from April 12 - 14, 2026. 2. Place the item on the April 7, 2026 City Council Agenda for action.

20. 6. Request to Travel for Mayor's Staff. (Mayor)
    Rules Committee Reviews, Recommendations and Approvals

    1) Authorize travel, accept travel payments to the City of San José, and designate the Mayor’s Staff, Stephen Caines, as the City representative to attend the Bloomberg CityLab event in Madrid from April 26-29, 2026. 2) Place the item on the April 7, 2026 City Council Agenda for action.

21. 7. Retroactive Approval and Approval of Multiple Special Events Sponsored by Council District 7 as City Council Sponsored Special Events to Expend City Funds and Accept Donations of Materials and Services for the Events. (Doan)
    Rules Committee Reviews, Recommendations and Approvals Consent

    1. Retroactively approve the POW/MIA Flag Raising scheduled on September 19, 2025 as a City Council sponsored Special Event and approve the expenditure of funds. 2. Retroactively approve the Dumpster Day in the Alma Neighborhood scheduled on September 27, 2025 as a City Council sponsored Special Event and approve the expenditure of funds. 3. Retroactively approve the Korean Hangul Day Flag Raising scheduled on October 16, 2025 as a City Council sponsored Special Event and approve the expenditure of funds. 4. Retroactively approve the Dumpster Day in the Communications Hill Neighborhood scheduled on October 25, 2025 as a City Council sponsored Special Event and approve the expenditure of funds. 5. Retroactively approve the Dumpster Day at the Vietnamese Heritage Garden scheduled on November 8, 2025 as a City Council sponsored Special Event and approve the expenditure of funds. 6. Retroactively approve the Dumpster Day in the Tropicana-Lanai Neighborhood scheduled on November 15, 2025 as a City Council sponsored Special Event and approve the expenditure of funds. 7. Retroactively approve the District 7 Neighborhood Holiday Party scheduled on December 10, 2025 as a City Council sponsored Special Event and approve the expenditure of funds. 8. Retroactively approve the Dumpster Day in the Lone Bluff Neighborhood scheduled on December 13, 2025 as City Council sponsored Special Event and approve the expenditure of funds. 9. Retroactively approve the District 7 Toy Distribution at the Vietnamese American Cultural Center scheduled on December 20, 2025 as a City Council sponsored Special Event and approve the expenditure of funds. 10. Retroactively approve the TET/Lunar New Year Flag Raising scheduled on February 17, 2026 as a City Council sponsored Special Event and approve the expenditure of funds. 11. Retroactively approve the Dumpster Day in the Lone Bluff Neighborhood scheduled on February 21, 2026 as a City Council sponsored Special Event and approve the expenditure of funds. 12. Retroactively approve the Dumpster Day in the West Evergreen Neighborhood scheduled on February 28, 2026 as a City Council sponsored Special Event and approve the expenditure of funds. 13. Approve the AAWA Career Seminar at San José City Hall scheduled on April 17, 2026 as a City Council sponsored Special Event and approve the expenditure of funds. 14. Approve the Dumpster Day in the McLaughlin-Corridor Neighborhood scheduled on April 11, 2026, as a City Council sponsored Special Event and approve the expenditure of funds. 15. Approve the Black April Flag Raising scheduled on April 30, 2026 as a City Council sponsored Special Event and approve the expenditure of funds. 16. Approve and accept donations from various individuals, businesses or community groups to support the events. 17. Place the item on the April 7, 2026 City Council Agenda for action.

22. END OF CONSENT
23. Rules Committee Reviews, Recommendations and Approvals
24. 1. Initiating an Inventory and Community Process Regarding Public Assets Named for César Chavez. (Mayor, Ortiz, Tordillos, Candelas, and Campos)
    Rules Committee Reviews, Recommendations and Approvals

    Direct the City Manager, in coordination with the City Clerk and City Attorney, to return to the Rules and Open Government Committee with: 1. An inventory of all City-owned land, facilities, amenities, and other public assets in San José named after Cesar Chavez, or otherwise bearing his name or likeness; 2. To the extent feasible, an inventory of other assets with City designation or public sites within San José that are overseen by another local jurisdiction or public agency and are named after Cesar Chavez; 3. An assessment of the applicable legal authority, governing policy, and procedural pathway for renaming each identified site; 4. Recommendations for a community engagement process - modeled where appropriate on existing City naming processes and prioritizing the Latino and farmworker community - to consider potential renaming actions in a trauma-informed, inclusive, and culturally respectful manner; and 5. Initiate any administrative processes under the City Manager’s authority for name changes.

25. 2. Lower Income Voucher and Equity Program Amendment. (Casey, Cohen, Ortiz, and Candelas)
    Rules Committee Reviews, Recommendations and Approvals Consent

    1. Amend the Lower Income Voucher and Equity (LIVE) Program to include a preference for 50 units for San José Police Department (SJPD) personnel. 2. Place the item on the April 7, 2026 City Council Agenda for action.

26. Open Forum
27. Members of the Public are invited to speak on any item that does not appear on today’s Agenda and that is within the subject matter jurisdiction of the Committee.
28. Adjournment
29. The Code of Conduct (https://www.sanjoseca.gov/home/showpublisheddocument/12901/636670004966630000) is intended to promote open meetings that welcome debate of public policy issues being discussed by the City Council, their Committees, and City Boards and Commissions in an atmosphere of fairness, courtesy, and respect for differing points of view. The City of San José is committed to open and honest government and strives to consistently meet the community's expectations by providing excellent services, in a positive and timely manner, and in the full view of the public. The City Code of Ethics may be viewed online. The Levine Act requires a Party in a Proceeding before the City of San José that involves any action related to their contract, license, permit, or use entitlement to disclose any campaign contributions to City elected or appointed officials totaling more than $500 within the 12 months prior to the City decision. A Participant to a Proceeding may voluntarily report a campaign contribution. Please visit https://www.sanjoseca.gov/your-government/appointees/city-clerk/levine-act for updated forms and information.
30. All public records relating to an open session item on this agenda, which are not exempt from disclosure pursuant to the California Public Records Act, that are distributed to a majority of the legislative body will be available for public inspection at San José City Hall, Office of the City Clerk, 200 E. Santa Clara Street, 14th Floor, San José, CA 95113 at the same time that the public records are distributed or made available to the legislative body.
31. To request an accommodation or alternative format for City-sponsored meetings, events or printed materials, please call the Office of the City Clerk 408-535-1260 as soon as possible, but at least three business days before the meeting/event.
32. Access the video, the agenda and related reports for this meeting by visiting the City's website.