Joint Meeting for the Rules and Open Government Committee and Committee of the Whole

Agenda

1. For live translations in over 50 languages, please go to https://attend.wordly.ai/join/FAYU-7105
2. How to observe the Meeting (no public comment):
3. 1) Cable Channel 26, 2) https://www.sanjoseca.gov/news-stories/watch-a-meeting, or 3) https://www.youtube.com/CityofSanJoseCalifornia 4) By phone 888 475 4499. Webinar ID: 952 0837 7482. Alternative phone numbers are: US: +1 (213) 338-8477 or +1 (408) 638-0968 or (877) 853-5257 (Toll Free) 5) By online https://sanjoseca.zoom.us/j/95208377482 Use a current, up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 16+. Certain functionality may be disabled in older browsers including Internet Explorer.
4. How to submit written Public Comment for items on the agenda:
5. 1) By email to city.clerk@sanjoseca.gov by 8:00 a.m. the day of the meeting.
6. How to provide spoken Public Comment during the Committee Meeting:
7. Fill out a Yellow Speaker's Card and submit it to boxes at the bottom of the Chambers.
8. City Council (City Clerk)
9. Review Final Agenda
10. ROGC 25-378 Review December 16, 2025 Final Agenda. a. Add New Items to Final Agenda b. Assign "Time Certain" to Agenda Items (if needed) c. Review of Notice of Waiver Requirements for Agenda Items or Documents (if needed)
    Review Final Agenda
11. Review Draft Agenda
12. ROGC 25-380 Review December 23, 2025 Draft Agenda. - Cancelled
    Review Final Agenda
13. Notice to the public: There will be no separate discussion of individual Consent Calendar items as they are considered to be routine and will be adopted by one motion. If a member of the Committee requests debate, separate vote or recusal on a particular item, that item may be removed from the Consent Calendar by the Chair and considered separately. The public may comment on the entire Consent Calendar and any items removed from the Consent Calendar by the Chair.
14. Consent Calendar
15. 1. The Public Record for November 20, 2025 - December 4, 2025. (City Clerk)
    Rules Committee Reviews, Recommendations and Approvals Consent

    Receive and file the Public Record for November 20, 2025 - December 4, 2025.

16. 2. Community and Economic Development Committee Work Plan. (Mayor and Foley)
    Rules Committee Reviews, Recommendations and Approvals Consent

    Approve the Community and Economic Development Committee Work Plan for the period of January through June 2026 and set its meeting schedule on February 23, April 27, and June 15 at 1:30 p.m. in the City Council Chambers.

17. 3. Public Safety, Finance and Strategic Support Committee Work Plan. (Mayor and Doan)
    Rules Committee Reviews, Recommendations and Approvals Consent

    Approve the Public Safety, Finance and Strategic Support Committee Work Plan for the period of January through June 2026 and set its meeting schedule on February 19, April 16, and June 18 at 1:30 p.m. in the City Council Chambers.

18. 4. Transportation and Environment Committee Work Plan. (Mayor and Cohen)
    Rules Committee Reviews, Recommendations and Approvals Consent

    Approve the Transportation and Environment Committee Work Plan for the period of January through June 2026 and set its meeting schedule on February 9, April 13, and June 8 at 1:30 p.m. in the City Council Chambers.

19. 5. Monthly Report of Activities for November 2025. (City Auditor)
    Rules Committee Reviews, Recommendations and Approvals Consent

    Approve the Auditor’s Office Monthly Report of Activities for the month of November 2025.

20. 6. External Quality Control Review of the Office of the City Auditor for the Period July 1, 2023 to June 30, 2025. (City Auditor)
    Rules Committee Reviews, Recommendations and Approvals Consent

    We recommend that the Rules and Open Government Committee accept the independent auditor’s report, External Quality Control Review of the Office of the City Auditor, San Jose, CA for the Period July 1, 2023 to June 30, 2025, which representatives of the Association of Local Government Auditors (ALGA) prepared on November 6, 2025.

21. 7. Approval of Muwekma Ohlone Tribe Flag Raising Sponsored by Council District 5 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event. (Ortiz)
    Rules Committee Reviews, Recommendations and Approvals Consent

    1. Approve the Muwekma Ohlone Tribe Flag Raising Event scheduled on December 16, 2025 as a City Council sponsored Special Event and approve the expenditure of funds. 2. Approve and accept donations from various individuals, businesses or community groups to support the event. 3. Place the item on the December 16, 2025 City Council Agenda for action.

22. 8. Retroactive Approval of the Holiday Tree Giveaway Event Sponsored by Council District 3 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event. (Tordillos)
    Rules Committee Reviews, Recommendations and Approvals Consent

    1. Retroactively approve the District 3 Holiday Tree Giveaway Event on December 7, 2025. 2. Approve and accept donations from various individuals, businesses or community groups to support the event. 3. Place the item on the December 16, 2025 City Council Agenda for action.

23. 9. Retroactive Approval of the Firefighter Community Safety Outreach Event Sponsored by Council District 10 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event. (Casey)
    Rules Committee Reviews, Recommendations and Approvals Consent

    1. Retroactively approve the Firefighter Community Safety Outreach Event scheduled on November 17, 2025 as a City Council sponsored Special Event and approve the expenditure of funds. 2. Approve and accept donations from various individuals, businesses or community groups to support the event. 3. Place the item on the December 16, 2025 City Council Agenda for action.

24. 10. Retroactive Approval of Free Use of the Janet Gray Hayes Rotunda on Thursday, December 4, 2025, for the Grateful Dead Celebration Sponsored by Council District 9 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event. (Foley)
    Rules Committee Reviews, Recommendations and Approvals

    1. Adopt a resolution authorizing “Free Use” for the private, invite-only Grateful Dead Celebration held at the Janet Gray Hayes Rotunda on December 4, 2025. 2. Retroactively approve the Grateful Dead Celebration as a City Council Sponsored Special Event and approve the expenditure of funds. 3. Approve and accept donations from various individuals, businesses or community groups to support the event. 3. Place the item on the January 13, 2026 City Council Agenda for action.

25. 11. Retroactive Approval of Various Events Sponsored by Council District 5 as City Council Sponsored Special Events to Expend City Funds and Accept Donations of Materials and Services for the Events. (Ortiz)
    Rules Committee Reviews, Recommendations and Approvals Consent

    1. Retroactively approve the Plata Arroyo Neighborhood Association Police Appreciation BBQ scheduled on September 14, 2025 as a City Council sponsored Special Event and approve the expenditure of funds. 2. Retroactively approve the Vela Apartment Block Apartment scheduled on October 17, 2025 as a City Council sponsored Special Event and approve the expenditure of funds. 3. Retroactively approve the District 5 Christmas Tree Giveaway scheduled on December 6, 2025 as a City Council sponsored Special Event and approve the expenditure of funds. 4. Approve and accept donations from various individuals, businesses or community groups to support the event. 5. Place the item on the December 16, 2025 Council Agenda for action.

26. 12. Approval of Black History Month 2026 Flag Raising and Tower Lighting Sponsored by Council District 1 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event. (Kamei)
    Rules Committee Reviews, Recommendations and Approvals Consent

    1. Approve the Black History Month 2026 Flag Raising scheduled on February 13, 2026 as a City Council sponsored Special Event and approve the expenditure of funds. 2. Approve the Black History Month 2026 Tower Lighting scheduled from February 13-20 2026 as a City Council sponsored Special Event and approve the expenditure of funds. 3. Approve and accept donations from various individuals, businesses or community groups to support the event. 4. Place the item on the December 16, 2025 City Council Agenda for action.

27. Rules Committee Reviews, Recommendations and Approvals
28. Open Forum
29. Members of the Public are invited to speak on any item that does not appear on today’s Agenda and that is within the subject matter jurisdiction of the Committee.
30. Adjournment
31. The Code of Conduct (https://www.sanjoseca.gov/home/showpublisheddocument/12901/636670004966630000) is intended to promote open meetings that welcome debate of public policy issues being discussed by the City Council, their Committees, and City Boards and Commissions in an atmosphere of fairness, courtesy, and respect for differing points of view. The City of San José is committed to open and honest government and strives to consistently meet the community's expectations by providing excellent services, in a positive and timely manner, and in the full view of the public. The City Code of Ethics may be viewed online. The Levine Act requires a Party in a Proceeding before the City of San José that involves any action related to their contract, license, permit, or use entitlement to disclose any campaign contributions to City elected or appointed officials totaling more than $500 within the 12 months prior to the City decision. A Participant to a Proceeding may voluntarily report a campaign contribution. Please visit https://www.sanjoseca.gov/your-government/appointees/city-clerk/levine-act for updated forms and information.
32. All public records relating to an open session item on this agenda, which are not exempt from disclosure pursuant to the California Public Records Act, that are distributed to a majority of the legislative body will be available for public inspection at San José City Hall, Office of the City Clerk, 200 E. Santa Clara Street, 14th Floor, San José, CA 95113 at the same time that the public records are distributed or made available to the legislative body.
33. To request an accommodation or alternative format for City-sponsored meetings, events or printed materials, please call the Office of the City Clerk 408-535-1260 as soon as possible, but at least three business days before the meeting/event.
34. Access the video, the agenda and related reports for this meeting by visiting the City's website.