Joint Meeting for the Rules and Open Government Committee and Committee of the Whole

Agenda

1. For live translations in over 50 languages, please go to https://attend.wordly.ai/join/FAYU-7105
2. How to observe the Meeting (no public comment):
3. 1) Cable Channel 26, 2) https://www.sanjoseca.gov/news-stories/watch-a-meeting, or 3) https://www.youtube.com/CityofSanJoseCalifornia 4) By phone 888 475 4499. Webinar ID: 952 0837 7482. Alternative phone numbers are: US: +1 (213) 338-8477 or +1 (408) 638-0968 or (877) 853-5257 (Toll Free) 5) By online https://sanjoseca.zoom.us/j/95208377482 Use a current, up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 16+. Certain functionality may be disabled in older browsers including Internet Explorer.
4. How to submit written Public Comment for items on the agenda:
5. 1) By email to city.clerk@sanjoseca.gov by 8:00 a.m. the day of the meeting.
6. How to provide spoken Public Comment during the Committee Meeting:
7. Fill out a Yellow Speaker's Card and submit it to boxes at the bottom of the Chambers.
8. City Council (City Clerk)
9. Review Final Agenda
10. ROGC 25-356 Review November 18, 2025 Final Agenda. a. Add New Items to Final Agenda b. Assign "Time Certain" to Agenda Items (if needed) c. Review of Notice of Waiver Requirements for Agenda Items or Documents (if needed)
    Review Final Agenda
11. Review Draft Agenda
12. ROGC 25-357 Review November 25, 2025 Draft Agenda - Canceled.
    Rules Committee Reviews, Recommendations and Approvals
13. Notice to the public: There will be no separate discussion of individual Consent Calendar items as they are considered to be routine and will be adopted by one motion. If a member of the Committee requests debate, separate vote or recusal on a particular item, that item may be removed from the Consent Calendar by the Chair and considered separately. The public may comment on the entire Consent Calendar and any items removed from the Consent Calendar by the Chair.
14. Consent Calendar
15. 1. Request to Travel for Mayor's Staff. (Mayor)
    Rules Committee Reviews, Recommendations and Approvals Consent

    Authorize travel, accept travel payments to the City of San José, and designate Mayor’s Staff, Stephen Caines, as the City representative to attend the Project on Municipal Innovation Fall Convening in Cambridge, MA from November 20-21, 2025.

16. 2. Approval of the National Women's Soccer League (NWSL) Championship Flag Raising and Rotunda Lighting Sponsored by the Office of Mayor Matt Mahan as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event. (Mayor)
    Rules Committee Reviews, Recommendations and Approvals Consent

    1. Approve the National Women’s Soccer League Flag Raising and Rotunda Lighting to be held on November 20, 2025, as a City Council sponsored Special Event and approve the expenditure of funds. 2. Accept donations from various individuals, businesses, or community groups to support the event. 3. Place the item on the November 18, 2025 Council Agenda for action.

17. 3. Retroactive Approval of the San José State University Homecoming Tower Lighting Sponsored by the Office of Mayor Matt Mahan as a City Council Sponsored Special Event to Expend City Funds, Light City Hall, and Accept Donations of Materials and Services for the Event. (Mayor)
    Rules Committee Reviews, Recommendations and Approvals Consent

    1. Retroactively approve the San José State University Homecoming Tower Lighting in San José on November 8, 2025, as a City Council sponsored Special Event and approve the expenditure of funds. 2. Retroactively approve the San José State University Tower Lighting on November 8, 2025 through November 14, 2025, as a City Council sponsored Special Event and approve the expenditure of funds. 3. Retroactively approve and accept donations from various individuals, businesses, or community groups to support the event. 4. Place the item on the November 18, 2025 Council Agenda for action.

18. 4. Retroactive Approval and Approval of Various Events Sponsored by Council District 8 as City Council Sponsored Special Events to Expend City Funds and Accept Donations of Materials and Services for the Events. (Candelas)
    Rules Committee Reviews, Recommendations and Approvals

    1. Retroactively approve the Mt. Pleasant Neighborhood Association Emergency Resource Fair scheduled on April 5, 2025 as a City Council sponsored Special Event and approve the expenditure of funds. 2. Retroactively approve the Great American Litter Pickup scheduled on April 19, 2025 as a City Council sponsored Special Event and approve the expenditure of funds. 3. Retroactively approve the Evergreen Estates Dumpster Day scheduled on May 31, 2025 as a City Council sponsored Special Event and approve the expenditure of funds. 4. Retroactively approve the Senior Scam Stopper scheduled on June 13, 2025 as a City Council sponsored Special Event and approve the expenditure of funds. 5. Retroactively approve the Philippine Independence Flag Raising scheduled on June 13, 2025 as a City Council sponsored Special Event and approve the expenditure of funds. 6. Retroactively approve the Evergreen Leadership Neighborhood Association Dumpster Day scheduled on June 14, 2025 as a City Council sponsored Special Event and approve the expenditure of funds. 7. Retroactively approve the 4th of July Celebration scheduled on July 4, 2025 as a City Council sponsored Special Event and approve the expenditure of funds. 8. Retroactively approve the Community Soccer Clinic scheduled on July 10, 2025 as a City Council sponsored Special Event and approve the expenditure of funds. 9. Retroactively approve ELNA Social scheduled on July 19, 2025 as a City Council sponsored Special Event and approve the expenditure of funds. 10. Retroactively approve the Interfaith Lunch scheduled on July 30, 2025 as a City Council sponsored Special Event and approve the expenditure of funds. 11. Retroactively approve the Tom Matsumoto Back to School Meet and Greet scheduled on April 5, 2025 as a City Council sponsored Special Event and approve the expenditure of funds. 12. Retroactively approve the Music in the Square scheduled on August 15, 2025 as a City Council sponsored Special Event and approve the expenditure of funds. 13. Retroactively approve the Coffee at the Crosswalk scheduled on August 20, 2025 as a City Council sponsored Special Event and approve the expenditure of funds. 14. Retroactively approve the Movie in the Square scheduled on August 29, 2025 as a City Council sponsored Special Event and approve the expenditure of funds. 15. Retroactively approve the Community Coffee scheduled on September 12, 2025 as a City Council sponsored Special Event and approve the expenditure of funds. 16. Retroactively approve the Music in the Villages scheduled on September 26, 2025 as a City Council sponsored Special Event and approve the expenditure of funds. 17. Retroactively approve the Diwali Celebration scheduled on October 17, 2025 as a City Council sponsored Special Event and approve the expenditure of funds. 18. Retroactively approve the Fall Family Festival scheduled on October 25, 2025 as a City Council sponsored Special Event and approve the expenditure of funds. 19. Retroactively approve the Pleasant Hills Community Meeting scheduled on October 29, 2025 as a City Council sponsored Special Event and approve the expenditure of funds. 20. Retroactively approve the Fire Station 31 Treat or Treating scheduled on October 31, 2025 as a City Council sponsored Special Event and approve the expenditure of funds. 21. Retroactively approve the Welch Tree Planting scheduled on November 8, 2025 as a City Council sponsored Special Event and approve the expenditure of funds. 22. Retroactively approve the Falls Creek Dumpster Day scheduled on November 8, 2025 as a City Council sponsored Special Event and approve the expenditure of funds. 23. Approve the Coat Drive Kickoff scheduled on November 17, 2025 as a City Council sponsored Special Event and approve the expenditure of funds. 24. Approve the Gun Buyback scheduled on December 5, 2025 as a City Council sponsored Special Event and approve the expenditure of funds. 25. Approve the Santa in the Square scheduled on December 12, 2025 as a City Council sponsored Special Event and approve the expenditure of funds. 26. Approve and accept donations from various individuals, businesses or community groups to support the events. 27. Place the item on the November 18, 2025 City Council Agenda for action.

19. Rules Committee Reviews, Recommendations and Approvals
20. Open Forum
21. Members of the Public are invited to speak on any item that does not appear on today’s Agenda and that is within the subject matter jurisdiction of the Committee.
22. Adjournment
23. The Code of Conduct (https://www.sanjoseca.gov/home/showpublisheddocument/12901/636670004966630000) is intended to promote open meetings that welcome debate of public policy issues being discussed by the City Council, their Committees, and City Boards and Commissions in an atmosphere of fairness, courtesy, and respect for differing points of view. The City of San José is committed to open and honest government and strives to consistently meet the community's expectations by providing excellent services, in a positive and timely manner, and in the full view of the public. The City Code of Ethics may be viewed online. The Levine Act requires a Party in a Proceeding before the City of San José that involves any action related to their contract, license, permit, or use entitlement to disclose any campaign contributions to City elected or appointed officials totaling more than $500 within the 12 months prior to the City decision. A Participant to a Proceeding may voluntarily report a campaign contribution. Please visit https://www.sanjoseca.gov/your-government/appointees/city-clerk/levine-act for updated forms and information.
24. All public records relating to an open session item on this agenda, which are not exempt from disclosure pursuant to the California Public Records Act, that are distributed to a majority of the legislative body will be available for public inspection at San José City Hall, Office of the City Clerk, 200 E. Santa Clara Street, 14th Floor, San José, CA 95113 at the same time that the public records are distributed or made available to the legislative body.
25. To request an accommodation or alternative format for City-sponsored meetings, events or printed materials, please call the Office of the City Clerk 408-535-1260 as soon as possible, but at least three business days before the meeting/event.
26. Access the video, the agenda and related reports for this meeting by visiting the City's website.