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Joint Meeting for the Rules and Open Government Committee and Committee of the Whole

Wednesday, September 24, 2025 · 2:00 PM AM · Council Chambers

TL;DR

The San Jose City Council held a joint committee meeting to review and approve several administrative items, including retroactive approvals for community events and mayoral travel. The meeting focused on procedural matters and upcoming agenda preparations for future council meetings.

Key Decisions

  • Mayor's Travel Authorization to Homelessness Delegation Approved
  • Retroactive Approval of District 9 Dumpster Day Event Approved
  • Retroactive Approval of Annual Lowrider Day Event Approved
  • Mexican Independence Day Event Approvals Approved
  • Review of September and October Meeting Agendas Reviewed
Agenda PDF

Agenda

  1. For live translations in over 50 languages, please go to https://attend.wordly.ai/join/FAYU-7105
  2. How to observe the Meeting (no public comment):
  3. 1) Cable Channel 26, 2) https://www.sanjoseca.gov/news-stories/watch-a-meeting, or 3) https://www.youtube.com/CityofSanJoseCalifornia 4) By phone 888 475 4499. Webinar ID: 952 0837 7482. Alternative phone numbers are: US: +1 (213) 338-8477 or +1 (408) 638-0968 or (877) 853-5257 (Toll Free) 5) By online https://sanjoseca.zoom.us/j/95208377482 Use a current, up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 16+. Certain functionality may be disabled in older browsers including Internet Explorer.
  4. How to submit written Public Comment for items on the agenda:
  5. 1) By email to city.clerk@sanjoseca.gov by 8:00 a.m. the day of the meeting.
  6. How to provide spoken Public Comment during the Committee Meeting:
  7. Fill out a Yellow Speaker's Card and submit it to boxes at the bottom of the Chambers.
  8. City Council (City Clerk)
  9. Review Final Agenda
  10. ROGC 25-289 Review September 30, 2025 Final Agenda. a. Add New Items to Final Agenda b. Assign "Time Certain" to Agenda Items (if needed) c. Review of Notice of Waiver Requirements for Agenda Items or Documents (if needed)
    Review Final Agenda
  11. Review Draft Agenda
  12. ROGC 25-290 Review October 7, 2025 Draft Agenda. a. Add New Items to Draft Agenda b. Assign "Time Certain" to Agenda Items (if needed) c. Review of Notice of Waiver Requirements for Agenda Items or Documents (if needed)
    Review Draft Agenda
  13. Notice to the public: There will be no separate discussion of individual Consent Calendar items as they are considered to be routine and will be adopted by one motion. If a member of the Committee requests debate, separate vote or recusal on a particular item, that item may be removed from the Consent Calendar by the Chair and considered separately. The public may comment on the entire Consent Calendar and any items removed from the Consent Calendar by the Chair.
  14. Consent Calendar
  15. 1. The Public Record for September 11, 2025 - September 18, 2025. (City Clerk)
    Rules Committee Reviews, Recommendations and Approvals

    Receive and file the Public Record for September 11, 2025 - September 18, 2025.

  16. 2. Request to Travel and Excused Absence. (Mayor)
    Rules Committee Reviews, Recommendations and Approvals

    Authorize travel for Mayor Mahan to San Antonio and Austin, TX on October 19 - 21, 2025, for the CA Homelessness Delegation, and excuse the absence from the regular meeting of the City Council on October 21, 2025.

  17. 3. Retroactive Approval of the Dumpster Day Sponsored by Council District 9 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event. (Foley)
    Rules Committee Reviews, Recommendations and Approvals Consent

    1. Retroactively Approve the Dumpster Day scheduled on September 6, 2025 as a City Council sponsored Special Event and approve the expenditure of funds. 2. Approve and accept donations from various individuals, businesses, or community groups to support the event. 3. Place the item on the September 30, 2025 City Council Agenda for action.

  18. 4. Retroactive Approval of Free Use of City Hall Plaza on Saturday, August 30, 2025 for the Annual Lowrider Day Sponsored by Council District 5 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event. (Ortiz)
    Rules Committee Reviews, Recommendations and Approvals

    1. Adopt a resolution retroactively authorizing “Free Use” for the 3rd Annual Lowrider Day held at the City Hall Plaza on August 30, 2025, hosted by Councilmember Ortiz’s office. 2. Retroactively approve and accept donations from various individuals, businesses or community groups to support the event. 3. Place the item on the September 30th, 2025, Council Agenda for action.

  19. 5. Retroactive Approval of the Mexican Independence Day El Grito Event, Flag Raising and Rotunda Lighting Sponsored by Council District 5 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event. (Ortiz)
    Rules Committee Reviews, Recommendations and Approvals

    1. Retroactively approve the Mexican Independence Day El Grito Event scheduled on September 15th, 2025, as a City Council sponsored Special Event and approve the expenditure of funds. 2. Retroactively approve the Mexican Flag Raising on September 15th, 2025, as a City Council sponsored Special Event and approve the expenditure of funds. 3. Retroactively approve the Mexican Independence Day Tower and Rotunda Lighting from September 12 - 18, 2025, as a City Council sponsored Special Event and approve the expenditure of funds. 4. Approve and accept donations from various individuals, businesses or community groups to support the event. 5. Place the item on the September 30, 2025 City Council Agenda for action.

  20. END OF CONSENT
  21. Rules Committee Reviews, Recommendations and Approvals
  22. Open Forum
  23. Members of the Public are invited to speak on any item that does not appear on today’s Agenda and that is within the subject matter jurisdiction of the Committee.
  24. Adjournment
  25. The Code of Conduct (https://www.sanjoseca.gov/home/showpublisheddocument/12901/636670004966630000) is intended to promote open meetings that welcome debate of public policy issues being discussed by the City Council, their Committees, and City Boards and Commissions in an atmosphere of fairness, courtesy, and respect for differing points of view. The City of San José is committed to open and honest government and strives to consistently meet the community's expectations by providing excellent services, in a positive and timely manner, and in the full view of the public. The City Code of Ethics may be viewed online. The Levine Act requires a Party in a Proceeding before the City of San José that involves any action related to their contract, license, permit, or use entitlement to disclose any campaign contributions to City elected or appointed officials totaling more than $500 within the 12 months prior to the City decision. A Participant to a Proceeding may voluntarily report a campaign contribution. Please visit https://www.sanjoseca.gov/your-government/appointees/city-clerk/levine-act for updated forms and information.
  26. All public records relating to an open session item on this agenda, which are not exempt from disclosure pursuant to the California Public Records Act, that are distributed to a majority of the legislative body will be available for public inspection at San José City Hall, Office of the City Clerk, 200 E. Santa Clara Street, 14th Floor, San José, CA 95113 at the same time that the public records are distributed or made available to the legislative body.
  27. To request an accommodation or alternative format for City-sponsored meetings, events or printed materials, please call the Office of the City Clerk 408-535-1260 as soon as possible, but at least three business days before the meeting/event.
  28. Access the video, the agenda and related reports for this meeting by visiting the City's website.