Joint Meeting for the Rules and Open Government Committee and Committee of the Whole

Agenda

1. For live translations in over 50 languages, please go to https://attend.wordly.ai/join/FAYU-7105
2. How to observe the Meeting (no public comment):
3. 1) Cable Channel 26, 2) https://www.sanjoseca.gov/news-stories/watch-a-meeting, or 3) https://www.youtube.com/CityofSanJoseCalifornia 4) By phone 888 475 4499. Webinar ID: 952 0837 7482. Alternative phone numbers are: US: +1 (213) 338-8477 or +1 (408) 638-0968 or (877) 853-5257 (Toll Free) 5) By online https://sanjoseca.zoom.us/j/95208377482 Use a current, up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 16+. Certain functionality may be disabled in older browsers including Internet Explorer.
4. How to submit written Public Comment for items on the agenda: 1) By email to city.clerk@sanjoseca.gov by 9:00 a.m. the day of the meeting.
5. How to provide spoken Public Comment during the Committee Meeting:
6. Fill out a Yellow Speaker's Card and submit it to boxes at the bottom of the Chambers.
7. City Council (City Clerk)
8. Review Final Agenda
9. ROGC 25-231 Review August 12, 2025 Final Agenda. a. Add New Items to Final Agenda b. Assign "Time Certain" to Agenda Items (if needed) c. Review of Notice of Waiver Requirements for Agenda Items or Documents (if needed)
   Review Final Agenda
10. Review Draft Agenda
11. ROGC 25-232 Review August 19, 2025 Draft Agenda. a. Add New Items to Draft Agenda b. Assign "Time Certain" to Agenda Items (if needed) c. Review of Notice of Waiver Requirements for Agenda Items or Documents (if needed)
    Rules Committee Reviews, Recommendations and Approvals
12. Notice to the public: There will be no separate discussion of individual Consent Calendar items as they are considered to be routine and will be adopted by one motion. If a member of the Committee requests debate, separate vote or recusal on a particular item, that item may be removed from the Consent Calendar by the Chair and considered separately. The public may comment on the entire Consent Calendar and any items removed from the Consent Calendar by the Chair.
13. Consent Calendar
14. 1. The Public Record for June 5, 2025 - July 31, 2025. (City Clerk)
    Rules Committee Reviews, Recommendations and Approvals

    Receive and file the Public Record for June 5, 2025 - July 31, 2025.

15. 2. Special Joint Meeting Between the City of San José and Santa Clara Valley Water District.
    Rules Committee Reviews, Recommendations and Approvals Consent

    Approve the Special Joint Meeting Agenda between City of San José and Santa Clara Valley Water District.

16. 3. Retroactive Approval of the Purchase of District 4 Stars Gala Award. (Cohen)
    Rules Committee Reviews, Recommendations and Approvals Consent

    1. Retroactively approve the purchase of awards for the District 4 Stars Gala. 2. Place the item on the August 12, 2025 City Council Agenda for action.

17. 4. Request to Travel and Excused Absence. (Foley)
    Rules Committee Reviews, Recommendations and Approvals

    1. Authorize travel for Vice Mayor Pam Foley to Izumisano, Japan on September 10-20, 2025 for the 2025 U.S.-Japan Sister Cities Summit, and excuse my absence from the Regular Meeting of the Joint Meeting for the Rules and Open Government Committee and Committee of the Whole (ViceChair) on September 10 and 17, 2025 and the City Council meeting on September 16, 2025. In addition, I will be visiting our sister city, Okayama, in addition to my responsibilities as a Sister Cities International board director. 2. Place the item on the August 12, 2025 City Council Agenda for action.

18. 5. Retroactive Approval of the Dumpster Day Sponsored by Council District 9 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event. (Foley)
    Rules Committee Reviews, Recommendations and Approvals

    1. Retroactively Approve the Dumpster Day scheduled on June 7, as a City Council-sponsored Special Event and approve the expenditure of funds. 2. Approve and accept donations from various individuals, businesses, or community groups to support the event. 3. Place the item on the August 6, 2025 Council Agenda for action.

19. 6. Monthly Report of Activities for June and July 2025 (City Auditor)
    Rules Committee Reviews, Recommendations and Approvals Consent

    Approve the Auditor’s Office Monthly Report of Activities for the Months of June and July 2025.

20. 7. City Auditor’s Work Plan for Fiscal Year 2025-2026. (City Auditor)
    Rules Committee Reviews, Recommendations and Approvals

    Approve the Auditor’s Office FY 2025-2026 Work Plan.

21. 8. Request to Travel and Excused Absence. (Cohen)
    Rules Committee Reviews, Recommendations and Approvals Consent

    1. Authorize travel

22. 9. Request for an Excused Absence. (Campos)
    Rules Committee Reviews, Recommendations and Approvals

    Excuse Councilmember Campos’ absence from the Neighborhood Services & Education meeting on October 9th, 2025, the ABAG Housing Committee on October 8th, 2025, and the Joint MTC ABAG Legislation Committee on October 10th, 2025 to attend the League of California Cities 2025 Annual Conference and Expo. Councilmember Campos will not be missing any non-City legislative body meetings.

23. 10. Approval of the Indian Flag Raising and Tower Lighting Sponsored by Council Districts 8 and 10 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Events. (Candelas and Casey)
    Rules Committee Reviews, Recommendations and Approvals Consent

    1. Approve the Indian Flag Raising event scheduled for August 15, 2025, as a City Council sponsored Special Event and approve the expenditure of funds. 2. Approve the Indian Independence Day Lighting from August 11-17, 2025, as a City Council sponsored Special Event and approve the expenditure of funds. 3. Approve and accept donations from various individuals, businesses, or community groups to support the events. 4. Place the item on the August 12, 2025, City Council Agenda for action.

24. Rules Committee Reviews, Recommendations and Approvals
25. Open Forum
26. Members of the Public are invited to speak on any item that does not appear on today’s Agenda and that is within the subject matter jurisdiction of the Committee.
27. Adjournment
28. The Code of Conduct (https://www.sanjoseca.gov/home/showpublisheddocument/12901/636670004966630000) is intended to promote open meetings that welcome debate of public policy issues being discussed by the City Council, their Committees, and City Boards and Commissions in an atmosphere of fairness, courtesy, and respect for differing points of view. The City of San José is committed to open and honest government and strives to consistently meet the community's expectations by providing excellent services, in a positive and timely manner, and in the full view of the public. The City Code of Ethics may be viewed online. The Levine Act requires a Party in a Proceeding before the City of San José that involves any action related to their contract, license, permit, or use entitlement to disclose any campaign contributions to City elected or appointed officials totaling more than $500 within the 12 months prior to the City decision. A Participant to a Proceeding may voluntarily report a campaign contribution. Please visit https://www.sanjoseca.gov/your-government/appointees/city-clerk/levine-act for updated forms and information.
29. All public records relating to an open session item on this agenda, which are not exempt from disclosure pursuant to the California Public Records Act, that are distributed to a majority of the legislative body will be available for public inspection at San José City Hall, Office of the City Clerk, 200 E. Santa Clara Street, 14th Floor, San José, CA 95113 at the same time that the public records are distributed or made available to the legislative body.
30. To request an accommodation or alternative format for City-sponsored meetings, events or printed materials, please call the Office of the City Clerk 408-535-1260 as soon as possible, but at least three business days before the meeting/event.
31. Access the video, the agenda and related reports for this meeting by visiting the City's website.