*Special Finance & Management Committee

Agenda

1. The Oakland City Council Special Finance And Management Committee Meeting convened at 10:02 A.M., with Councilmember Jenkins presiding as Chairperson.
2. The Public May Observe And/Or Participate In This Meeting Many Ways. OBSERVE: • To observe, the public may view the televised video conference by viewing KTOP channel 10 on Xfinity (Comcast) or ATT Channel 99 and locating City of Oakland KTOP - Channel 10 • To observe the meeting online from the City’s Agenda Meeting Calendar, at the noticed meeting time, please click on https://oakland.legistar.com/calendar.aspx and click on the “In Progress” link under “Video” for the corresponding meeting. • To observe the meeting by video conference, please click on this link: https://us02web.zoom.us/j/89516723078 at the noticed meeting time. • To listen to the meeting by phone, please call the numbers below at the noticed meeting time: Dial (for higher quality, dial a number based on your current location):US: +1 669 900 6833 or +1 253 215 8782 or +1 346 248 7799 or +1 929 436 2866 or +1 301 715 8592 or +1 312 626 6799 or 833 548 0282 (Toll Free) or 877 853 5247 (Toll Free) or 888 788 0099 (Toll Free) or 833 548 0276 (Toll Free) Meeting ID: 895 1672 3078 If asked for a participant ID or code, press #. PUBLIC COMMENT WILL BE TAKEN ON EACH ACTION ITEM . ALL MEMBERS OF THE PUBLIC WISHING TO SPEAK MUST FILL OUT A SPEAKER CARD FOR EACH ITEM. SPEAKERS' CARDS MUST BE RECEIVED BY THE CITY CLERK. COMMENTS ON ITEMS NOT ON THE AGENDA WILL BE TAKEN DURING OPEN FORUM AT THE END OF THE MEETING. ELECTRONIC SPEAKER CARDS/PUBLIC COMMENTS: • eComment. To send your comment directly to Council members and staff BEFORE the meeting starts please click on https://oakland.legistar.com/calendar.aspx and click on the “eComment” link for the corresponding meeting. Please note that eComment submission closes twenty four (24) hours before posted meeting time. • To Comment In Person, Members Of The Public Must Submit A Separate Speaker Card For Each Item On The Agenda To The City Clerk Before The Item Is Called. • To Comment Via Zoom, Members Of The Public Must Submit An Electronic Speakers Card By Emailing Cityclerk@Oaklandca.Gov. The Email Should Include The Name And Date Of The Meeting, The Agenda Number, & Zoom Profile Name (Which At The Speakers Discretion May Be Their Legal Name Or Other Information To Identify Them) Or Phone Number. • Once You Have Submitted Your Electronic Speaker Card - To Comment Via Zoom , Your Zoom Profile Name Will Be Acknowledged To Speak When Public Comment Is Being Taken On A Eligible Agenda Item At The Presiding Officers Discretion. You Will Be Permitted To Speak During Your Turn, Allowed To Comment, And After The Allotted Time, Re-Muted. Instructions On How To “Raise Your Hand” Is Available At: Https://Support.Zoom.Us/Hc/En-Us/Articles/205566129 - Raise-Hand-In-Webinar. • To Comment By Phone, Upon Submitting An Electronic Speakers Card, Please Call On One Of The Above Listed Phone Numbers. You Will Be Prompted To “Raise Your Hand” By Pressing “*9” To Speak When Public Comment Is Taken. You Will Be Permitted To Speak During Your Turn, Allowed To Comment, And After The Allotted Time, Re-Muted. Please Unmute Your Self By Pressing *6. If you have any questions, please email the Agenda Management Unit at cityclerk@oaklandca.gov - Office of the City Clerk
3. DEFINITION OF TERMS: • Action Item: shall mean any resolution, ordinance, public hearing, motion or recommendation requiring official vote and approval of the City Council to be effective. • Informational Item: shall mean an agenda item consisting only of an informational report that does not require or permit Council action. • Consent Item: shall mean, for the purposes of the City Council agenda, any action or informational item that a Standing Committee has forwarded to the full Council with unanimous recommendation for approval, except: 1) any item having a high level of public interest or controversy as determined by the Rules and Legislation Committee; 2) any action item that the Rules and Legislation Committee has placed on the Consent Calendar in accordance with Rule 26; or 3), any item that requires a public hearing or that is otherwise ineligible by law as a Consent Item. • Non-Consent Item: shall mean, for the purposes of the City Council agenda, any action or informational item that: 1) a Standing Committee has forwarded to the full Council without unanimous recommendation for approval; 2) has a high level of public interest or controversy as determined by the Rules and Legislation Committee or: 3) requires a public hearing or is otherwise ineligible by law as a Consent Item.
4. COMMITTEE MEMBERSHIP:
5. Roll Call / Call To Order
6. 1 Approval Of The Draft Minutes From The Committee Meeting Of May 9, 2023
   Report and Recommendation
   Action: Accepted Passed

   A motion was made by Rebecca Kaplan, seconded by Janani Ramachandran, that this matter be Accepted. The motion carried by the following vote:

7. 2 Determination Of Schedule Of Outstanding Committee Items
   Report and Recommendation
   Action: Accepted Passed

   A motion was made by Rebecca Kaplan, seconded by Kevin Jenkins, that this matter be Accepted. The motion carried by the following vote:

8. 3 Subject: Status Of Negative Funds Citywide Through June 30, 2022 From: Finance Department Recommendation: Receive An Informational Report On The Status Of Negative Funds Through June 30, 2022
   Informational Report
   Action: Received and Filed Passed

   A motion was made by Rebecca Kaplan, seconded by Kevin Jenkins, that this matter be Received and Filed. The motion carried by the following vote:

9. 4 Subject: FY 2023 Quarterly Overtime Report From The Oakland Fire Department From: Oakland Fire Department Recommendation: Receive An Informational Report From The Oakland Fire Department On The Use Of Overtime During The First And Second Quarter Of Fiscal Year 2023, (FY 2023), That Includes Additional Information On Overtime Policy, Use, And Accountability
   Informational Report
   Action: Received and Filed Passed

   A motion was made by Rebecca Kaplan, seconded by Kevin Jenkins, that this matter be Received and Filed. The motion carried by the following vote:

10. 5 Subject: Workers’ Compensation 3rd Party Administrator Agreement Extension From: Human Resources Management Department Recommendation: Adopt A Resolution Authorizing The City Administrator To Extend The Professional Services Agreement With JT2 Integrated Resources To Continue Provision Of Workers’ Compensation Administration Services For The Period Of July 1, 2023, Through June 30, 2025, In An Amount Of $2,815,000.00 For Contract Year 2023-2024 And An Amount Of $2,927,600.00 For Contract Year 2024-2025 For A Total Amount Over The Twelve-Year Term Of The Contract Of $27,119,264.60
    City Resolution
    Action: Approved the Recommendation of Staff, and Forward Passed

    A motion was made by Rebecca Kaplan, seconded by Janani Ramachandran, that this matter be Approved the Recommendation of Staff, and Forward to go before the * Concurrent Meeting of the Oakland Redevelopment Successor Agency and the City Council, to be heard 6/6/2023. The motion carried by the following vote:

11. 6 Subject: Claremont EAP - Contract Modification From: Human Resources Management Department Recommendation: Adopt A Resolution Authorizing The City Administrator Or Designee To Negotiate, Update, And Execute An Agreement With Claremont Behavioral Services, Inc. (“Claremont”) For Employee Assistance Program (“EAP”) And Related Services For: (1) All Non-Sworn City Employees And Their Respective Eligible Dependents And (2) All Sworn City Employees And Their Respective Eligible Dependents, In The Amount Not To Exceed Two Hundred Fifty Thousand Dollars In Contract Year 2023-2024 With Options To Extend The Agreement In One Or Two Year Increments Through Fiscal Year 2029, In Amount Not To Exceed Two Hundred And Fifty-Eight Thousand Dollars In Contract Year 2024-2025, Two Hundred Sixty-Six Thousand Dollars In Contract Year 2025-2026, Two Hundred Seventy-Two Hundred Thousand Dollars In Contract Year 2026-2027, Two Hundred Eighty Thousand Dollars In Contract Year 2027-2028, And Two Hundred And Ninety Thousand Dollars In Contract Year 2028-2029, For A Total Not To Exceed One Million Eight Hundred And Sixteen Thousand Dollars, And (3) Waiving The Local And Small Local Business Enterprise (L/SLBE) Participation Requirements
    City Resolution
    Action: Approved the Recommendation of Staff, and Forward Passed

    A motion was made by Rebecca Kaplan, seconded by Nikki Fortunato Bas, that this matter be Approved the Recommendation of Staff, and Forward to go before the * Concurrent Meeting of the Oakland Redevelopment Successor Agency and the City Council, to be heard 6/6/2023. The motion carried by the following vote:

12. 7 Subject: City Auditor Assistance On Grants To ESO Ventures From: Councilmember Kaplan Recommendation: Adopt A Resolution Requesting The Assistance Of The City Auditor To Provide Clarity On The Grant Funding Awarded To ESO Ventures Through City Council Resolutions, Including But Not Limited To The Eight Million Dollar ($8,000,000) Grant In City Resolution No. 88877 C.M.S. (2021) And The Seventy-Five Thousand Dollar ($75,000) Grant Awarded In City Resolution No. 88780 C.M.S. (2021) To Determine How Much Of The Grant Funds Have Been Spent And For What Uses; How Much Remains; And Identifying Status Reports Provided By Or About ESO Ventures’ Funding
    City Resolution
    Action: Approved the Recommendation of Staff, and Forward Passed

    A motion was made by Rebecca Kaplan, seconded by Janani Ramachandran, that this matter be Approved the Recommendation of Staff, and Forward to go before the * Concurrent Meeting of the Oakland Redevelopment Successor Agency and the City Council, to be heard 6/6/2023. The motion carried by the following vote:

13. 8 Subject: Website Design And Development Services From: Office Of The City Administrator Recommendation: Adopt A Resolution Waiving The Competitive Multiple-Step Solicitation Process Required For The Acquisition Of Information Technology Systems, And Authorizing The City Administrator To Amend The Professional Services Agreement With Exygy, Inc For Website Design And Development Services For The City’s Website To Extend The Term By An Additional Year And Increase The Compensation By An Amount Not To Exceed $120,000.00 For A Total Contract Amount Of $867,000
    City Resolution
    Action: Approved the Recommendation of Staff, and Forward Passed

    A motion was made by Rebecca Kaplan, seconded by Nikki Fortunato Bas, that this matter be Approved the Recommendation of Staff, and Forward to go before the * Concurrent Meeting of the Oakland Redevelopment Successor Agency and the City Council, to be heard 6/6/2023. The motion carried by the following vote:

14. 9 Subject: Agreement With AC Transit For Fiber Repairs From: Information Technology Department Recommendation: Adopt A Resolution Authorizing The City Administrator To Enter Into An Agreement With Alameda-Contra Costa Transit District (AC Transit) For Cost-Sharing Of One-Time Fiber Repair Work Along The AC Transit Bus Rapid Transit Route In The Amount Not To Exceed $97,265
    City Resolution
    Action: Approved the Recommendation of Staff, and Forward Passed

    A motion was made by Rebecca Kaplan, seconded by Janani Ramachandran, that this matter be Approved the Recommendation of Staff, and Forward to go before the * Concurrent Meeting of the Oakland Redevelopment Successor Agency and the City Council, to be heard 6/6/2023. The motion carried by the following vote:

15. 10 Subject: Kimley-Horn Last-Mile Broadband Planning Project From: Information Technology Department Recommendation: Adopt A Resolution: (1) Awarding A Professional Services Agreement To Kimley-Horn For An Amount Not To-Exceed Five Hundred Thousand Dollars ($500,000.00) To Provide Broadband Consulting For The Oakland Broadband Last­ Mile Connectivity Planning & Design Project; And (2) Waiving The City's Multi-Step Proposal Solicitation And Local Business Program Utilization Requirements
    City Resolution
    Action: Approved the Recommendation of Staff, and Forward Passed

    A motion was made by Rebecca Kaplan, seconded by Nikki Fortunato Bas, that this matter be Approved the Recommendation of Staff, and Forward to go before the * Concurrent Meeting of the Oakland Redevelopment Successor Agency and the City Council, to be heard 6/6/2023. The motion carried by the following vote:

16. 11 Subject: FY 2023-24 Master Fee Schedule From: Finance Department Recommendation: Adopt An Ordinance Amending Ordinance No. 13726 C.M.S. (Which Adopted The Fiscal Year 2022-23 Revised Master Fee Schedule), As Amended, To Establish, Modify And Delete Fees And Penalties Assessed By The City Of Oakland
    Ordinance
    Action: Approved as Amended the Recommendation of Staff, and Forward Passed

    This Ordinance be Approved as Amended the Recommendation of Staff, and Forward.to go before the * Concurrent Meeting of the Oakland Redevelopment Successor Agency and the City Council to be heard 6/6/2023

17. Open Forum
18. Adjournment
19. In the event of a quorum of the City Council participates on this Committee, the meeting is noticed as a Special Meeting of the City Council; however no final City Council action can be taken.
20. Americans With Disabilities Act If you need special assistance, including translation services to participate in Oakland City Council and Committee meetings please contact the Office of the City Clerk. When possible, please notify the City Clerk 5 days prior to the meeting so we can make reasonable arrangements to ensure accessibility. Also, in compliance with Oakland's policy for people with environmental illness or multiple chemical sensitivities, please refrain from wearing strongly scented products to meetings. Office of the City Clerk - Agenda Management Unit Phone: (510) 238-6406 Fax: (510) 238-6699 Recorded Agenda: (510) 238-2386 Telecommunications Relay Service: 711
21. MATERIALS RELATED TO ITEMS ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL AFTER DISTRIBUTION OF THE AGENDA PACKETS MAY BE VIEWED IN THE OFFICE OF THE CITY CLERK, 1 FRANK H. OGAWA PLAZA, 1ST AND 2ND FLOOR, OAKLAND, CA 94612 FROM 8:30 A.M. TO 5:00 P.M.