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*Special Finance & Management Committee

Tuesday, June 25, 2019 · 9:00 AM AM · Sgt. Mark Dunakin Room - 1st Floor

TL;DR

The Oakland City Council's Finance and Management Committee met to review several key city initiatives, including updates on technology systems, a race and gender disparity study, and potential ballot measure processes. The committee approved multiple items related to project management systems, city staffing, and departmental reports, with most decisions being forwarded to the full City Council for further consideration.

Key Decisions

  • Capital Improvement Project Management System Passed
  • Race and Gender Disparity Study Contract Amendment Passed
  • New City Staff Classifications and Salary Amendments Passed
  • 9-1-1 System and PRIME Reporting System Update Received and Filed
  • Ballot Measure Adoption Process Continued to September Meeting
Agenda PDF Minutes PDF

Agenda

  1. The Oakland City Council Finance And Management Committee convened at 9:14 A.M., with Councilmember McElhaney presiding as Chairperson.
  2. Roll Call / Call To Order
  3. COMMITTEE MEMBERSHIP:
  4. 1 Approval Of The Draft Minutes From The Committee Meeting Held On June 11, 2019
    Report and Recommendation
    Action: Approved Passed

    A motion was made by Sheng Thao, seconded by Dan Kalb, that this matter be Approved. The motion carried by the following vote:

  5. 2 Determination Of Schedule Of Outstanding Committee Items
    Report and Recommendation
    Action: Approved Passed

    A motion was made by Sheng Thao, seconded by Nikki Bas, that this matter be Approved. The motion carried by the following vote:

  6. 3 Subject: Biannual Report On Aging And Outstanding Revenue From: Finance Department Recommendation: Receive The Biannual Report On Aging And Outstanding Revenue
    Informational Report
    Action: Received and Filed Passed

    A motion was made by Sheng Thao, seconded by Dan Kalb, that this matter be Received and Filed. The motion carried by the following vote:

  7. 4 Subject: 9-1-1 Upgrade/PRIME Update From: Information Technology Department Recommendation: Receive An Informational Report Which Provides An Update On The Next Generation 9-1-1 Public Safety Upgrade And The Court Mandated Performance, Reporting, Information And Metrics Environment System (PRIME 2.0) Projects
    Informational Report
    Action: Received and Filed Passed

    A motion was made by Dan Kalb, seconded by Sheng Thao, that this matter be Received and Filed. The motion carried by the following vote:

  8. 5 Subject: CIP Portfolio Project Management System From: Oakland Public Works Recommendation: Adopt A Resolution Authorizing The City Administrator, Or Designee, To: (1) Enter Into An Agreement With PMWeb, Inc. For A Term Beginning September 1, 2019, Through December 31,2023, In An Amount Not To Exceed Eight-Hundred Eighty-Two Thousand Dollars ($882,000), Including A Twenty Five Percent Contingency, For The Purchase And Installation Of A Capital Improvement Project Management System, Software License, Training And Support For The Department Of Transportation And The Oakland Public Works Department; (2) With The Option To Enter Into A License, Maintenance, Hosting, And Professional Services Agreement With PMWeb, Inc., Or Its Authorized Business Partners, In An Amount Not To Exceed Sixty-Nine Thousand Dollars ($69,000), Including The Purchase Of Products That Enhance PMWeb Inc. System Through Additional Functionality, Without Return To Council; And, (3) Waive The Competitive Proposal Solicitation Requirement For The Additional Professional Services Agreement For Continued Support And/Or Products Listed In (2) Above
    City Resolution
    Action: Approved the Recommendation of Staff, and Forward Passed

    A motion was made by Sheng Thao, seconded by Nikki Bas, that this matter be Approved the Recommendation of Staff, and Forward to go before the * Concurrent Meeting of the Oakland Redevelopment Successor Agency and the City Council, to be heard 7/9/2019. The motion carried by the following vote:

  9. 6 Subject: Oakland’s Race And Gender Disparity Study Update From: Contracts And Compliance Division Recommendation: Adopt A Resolution To Amend Resolution Number 86754 C.M.S. Authorizing The City Administrator To Increase The Original Contract Amount For Mason Tillman Associates (MTA) By Ninety-Nine Thousand One Hundred Sixty-One Dollars And Twenty-Five Cents ($99,161.25) For A Total Contract Amount Not -To-Exceed Five Hundred Ninety Thousand Thirty-Six Dollars And Twenty-Five Cents ($590,036.25) To Complete The Remainder Of Oakland’s Race And Gender Disparity Study
    City Resolution
    Action: Approved the Recommendation of Staff, and Forward Passed

    A motion was made by Dan Kalb, seconded by Sheng Thao, that this matter be Approved the Recommendation of Staff, and Forward to go before the * Concurrent Meeting of the Oakland Redevelopment Successor Agency and the City Council, to be heard 7/9/2019. The motion carried by the following vote:

  10. 7 Subject: Salary Ordinance Amendment For Various Classifications From: Human Resources Management Department Recommendation: Adopt The Following Pieces Of Legislation: 1) A Resolution Recommending To The Civil Service Board The Exemption Of The Classification Of Manager, Transportation From The Operation Of Civil Service; And
    City Resolution
    Action: Approved the Recommendation of Staff, and Forward Passed

    A motion was made by Sheng Thao, seconded by Dan Kalb, that this matter be Approved the Recommendation of Staff, and Forward to go before the * Concurrent Meeting of the Oakland Redevelopment Successor Agency and the City Council, to be heard 7/9/2019. The motion carried by the following vote:

  11. 18-1946 Subject: Amendment To Ordinance No.12187 C.M.S. For Various Classifications From: Human Resources Management Department Recommendation: Adopt An Ordinance Amending The Salary Schedule Of Ordinance No. 12187 C.M.S. (“Salary Ordinance”) To Add The Full-Time Classification Of Manager, Transportation; To Add The Full-Time Classification Of Accounting Analyst, Principal; To Add The Full-Time Classification Of Buyer, Senior; To Add The Full-Time Classification Of Courier; To Amend The Title Of The Full-Time Classification Of Reproduction Offset Operator To Reprographic Offset Operator; And To Amend The Title Of The Full-Time Classification Of Reproduction Assistant To Reprographic Assistant
    Ordinance
    Action: Approved the Recommendation of Staff, and Forward Passed

    A motion was made by Sheng Thao, seconded by Dan Kalb, that this matter be Approved the Recommendation of Staff, and Forward to go before the * Concurrent Meeting of the Oakland Redevelopment Successor Agency and the City Council, to be heard 7/9/2019. The motion carried by the following vote:

  12. 8 Subject: Establishing The Process For Adopting City Sponsored Ballot Measures From: Councilmembers McElhaney And Taylor Recommendation: Adopt An Ordinance Amending Chapter 3.08 ‘Elections’ To Add Article Iv, Which Would Create A Formal Process For The City Council To Place City Sponsored Measures On The Ballot To Improve Transparency, Analysis And Accuracy Of City Sponsored Ballot Measures
    Ordinance
    Action: Continued Passed

    A motion was made that this matter be Continued to go before the *Finance & Management Committee, to be heard 9/10/2019. The motion carried by the following vote:

  13. The Item Regarding The “Business Tax Exemption For Small Landlords” Was Withdrawn From This Agenda At The June 20, 2019 Rules And Legislation Committee And Rescheduled To The Finance And Management Committee Of September 10, 2019
  14. 10 Subject: Rent Adjustment Program Audit Report From: Office Of The City Auditor Recommendation: Receive A Presentation From The City Auditor Regarding The Rent Adjustment Program Follow-Up Audit Report
    Informational Report
    Action: Received and Forwarded Passed

    A motion was made by Sheng Thao, seconded by Dan Kalb, that this matter be Received and Forwarded to go before the * Concurrent Meeting of the Oakland Redevelopment Successor Agency and the City Council, to be heard 7/9/2019. The motion carried by the following vote:

  15. Open Forum (TOTAL TIME AVAILABLE: 15 MINUTES)
  16. Adjournment
  17. In the event of a quorum of the City Council participates on this Committee, the meeting is noticed as a Special Meeting of the City Council; however no final City Council action can be taken.
  18. Americans With Disabilities Act If you need special assistance to participate in Oakland City Council and Committee meetings please contact the Office of the City Clerk. When possible, please notify the City Clerk 5 days prior to the meeting so we can make reasonable arrangements to ensure accessibility. Also, in compliance with Oakland's policy for people with environmental illness or multiple chemical sensitivities, please refrain from wearing strongly scented products to meetings. Office of the City Clerk - Agenda Management Unit Phone: (510) 238-6406 Fax: (510) 238-6699 Recorded Agenda: (510) 238-2386 Telecommunications Display Device: (510) 238-3254
  19. MATERIALS RELATED TO ITEMS ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL AFTER DISTRIBUTION OF THE AGENDA PACKETS MAY BE VIEWED IN THE OFFICE OF THE CITY CLERK, 1 FRANK H. OGAWA PLAZA, 1ST AND 2ND FLOOR, OAKLAND, CA 94612 FROM 8:30 A.M. TO 5:00 P.M.
  20. Councilmember Bas Arrived At 9:16 A.M.