*Special Concurrent Meeting of the Redevelopment Agency and Finance and Management Committee

Agenda

1. #3 Subject: Fairness In Hiring And Employment Disparity Study From: Finance and Management Agency Recommendation: Receive A Follow-Up Report On The Findings and Recommendations From Phase II Of A Race And Gender Disparity Study Of The City's Workforce Diversity In Comparison To The Relevant Labor Pool
   Informational Report
   Action: Rescheduled
2. #1 Subject: Workers' Compensation Report From: Finance and Management Agency Recommendation: Receive An Informational Report On The Workers' Compensation Program For Fiscal Year 2009-2010
   City Resolution
   Action: Rescheduled
3. FROM PENDING LIST/JANUARY 12, 2010
4. FROM FOR TRACKING PURPOSES/ANNUALLY
5. #2 Subject: Risk Management - Report From: Finance And Management Agency Recommendation: Receive An Informational Report Regarding The Allocation Of Monies From The Self-Insurance General Liability Fund (Fund 1100) To Departments For The Fiscal Year 2010-2011 Budget Adjustment Of General Liability Costs Based On Implementation Of The "Phoenix Model" Of Risk Management Cost Allocation, Reflecting A Projected Ultimate Loss Of $4.51 Per $100 Payroll In Fiscal Year 2010-2011
   Informational Report
   Action: Scheduled
6. Roll Call / Call to Order
7. COMMITTEE MEMBERSHIP:
8. 1 Approval of the Draft Minutes from the Committee Meeting held on December 1, 2009
   Action: Approve the Minutes Passed

   A motion was made by Member Nadel, seconded by Member Kernighan, to Approve the Minutes. The motion carried by the following vote:

9. 2 Determination of Schedule of Outstanding Committee Items
   Action: Approve with the following amendments Passed

   A motion was made by Chair De La Fuente, seconded by Member Nadel, to Approve with the following amendments. The motion carried by the following vote:

10. fmc121509 Untitled item
    City Resolution
11. 3 Subject: State Budget Status From: Budget Office Recommendation: Receive A Report Regarding The Status Of The State's Budget Development And Its Potential Impacts On The City Of Oakland's Proposed Budget For Fiscal Year 2009 -2011 [TITLE CHANGE]
    Informational Report
12. 4 Subject: Tax Auditing Services Contract From: Finance and Management Agency Recommendation: Adopt The Following Pieces Of Legislation: 1) A Resolution Authorizing The City Administrator To Enter Into A Professional Services Contract With Hinderliter, De Llamas And Associates For Sales And Use Tax Data And Auditing Services For An Amount Not To Exceed $11,500 Annually In Fixed Costs Plus Additional Audit Fees Based On Percentages Of Sales And Use Tax Revenue Discovered And Recovered By The City As A Result Of An Audit And Authorizing The City Administrator To Enter Into A Three Party Professional Services Contract With The Redevelopment Agency And HDL Coren & Cone For Property Tax Data And Auditing Services For An Amount Not To Exceed $22,000 Annually In Fixed Costs Plus Additional Audit Fees Based On Percentages Of Property Tax Revenue Discovered And Recovered By The City As A Result Of An Audit; And Authorizing Both Contracts For An Initial Three-Year Period Ending December 30, 2012 With Two Optional Annual Extensions Of The Contracts; And
    City Resolution
    Action: Approved the Recommendation of Staff, and Forward Passed

    A motion was made by Chair De La Fuente, seconded by Member Nadel, that this matter be Approve the Recommendation of Staff, and Forward to the Concurrent Meeting of the Oakland Redevelopment Agency / City Council, due back on January 5, 2010 as a Consent Calendar item The motion carried by the following vote:

13. 09-0938-1 2) An Agency Resolution Authorizing The Agency Administrator To Enter Into A Three Party Professional Services Contract With The City Of Oakland And HDL Coren & Cone For Property Tax Data And Auditing Services For An Amount Not To Exceed $22,000 Annually In Fixed Costs Plus Additional Audit Fees Based On Percentages Of Tax Revenue Discovered And Recovered By The City As A Result Of An Audit For An Initial Three-Year Contract Period Ending December 30, 2012; And Authorizing Two Optional Annual Extensions Of The Contract
    City Resolution
    Action: Approved the Recommendation of Staff, and Forward Passed

    A motion was made by Chair De La Fuente, seconded by Member Nadel, that this matter be Approve the Recommendation of Staff, and Forward to the Concurrent Meeting of the Oakland Redevelopment Agency / City Council, due back on January 5, 2010 as a Consent Caledar item The motion carried by the following vote:

14. 5 Subject: Service Credit Retirement Incentive - CalPERS From: Department of Human Resources Manaagement Recommendation: Receive An Informational Report On The Number Of Employees Who Retired Under The CalPERS Two Years Additional Service Credit Retirement Incentive Program, The Status Of Positions Vacated, And Projected Savings From The Program
    Informational Report
    Action: Received and Filed Passed

    A motion was made by Member Nadel, seconded by Member Kernighan, that this matter be Received and Filed. The motion carried by the following vote:

15. 6 Subject: Financial And Memebership Status PFRS From: Department of Human Resources Managment Recommendation: Receive An Informational Report On The Financial And Membership Status Of The Police And Fire Retirement System (PFRS) As Of September 30, 2009
    Informational Report
    Action: Received and Filed Passed

    A motion was made by Chair De La Fuente, seconded by Member Kernighan, that this matter be Received and Filed. The motion carried by the following vote:

16. 7 Subject: Tool Lending Library From: Oakland Public Library Recommendation: Receive An Informational Report Regarding The Oakland Public Library's Tool Lending Library And The Potential For Revenue Enhancement Through The Enactment Of A Fee For Use
    Informational Report
    Action: Received and Filed Passed

    A motion was made by Chair De La Fuente, seconded by Member Nadel, that this matter be Received and Filed as a Consent Calendar item The motion carried by the following vote:

17. 8 Subject: Comprehensive Annual Financial Report From: Finance and Management Agency Recommendation Receive An Informational Report Presenting The Fiscal Year 2008/2009 Comprehensive Annual Financial Report (CAFR), The Oakland Redevelopment Agency (ORA) Audit Report, And The Management Letter
    Informational Report
    Action: Continued Passed

    A motion was made by Chair De La Fuente, seconded by Member Kernighan, that this matter be Continued to the *Finance & Management Committee, due back on January 12, 2010 Convened as Special Council -Council President Brunner present. The motion carried by the following vote:

18. 9 Subject: City-Wide Records Management Program From: Oakland Public Ethics Commission/Office Of The City Clerk Recommendation Adopt An Ordinance Amending Chapter 2.20 Of The Oakland Municipal Code (Aka "The Oakland Sunshine Ordinance") Incorporating Amended Provisions Of The "City-Wide Records Management Ordinance" (Ordinance No. 11370) Into The Sunshine Ordinance To Codify And Establish A City-Wide Records Management Program
    City Resolution
    Action: Continued Passed

    A motion was made by Chair De La Fuente, seconded by Chair Quan, that this matter be Continued to the *Finance & Management Committee, due back on January 12, 2010. The motion carried by the following vote:

19. Open Forum (TOTAL TIME AVAILABLE: 15 MINUTES)
20. Adjournment
21. In the event of a quorum of the City Council participates on this Committee, the meeting is noticed as a Special Meeting of the City Council; however no final City Council action can be taken.
22. NOTE: Americans With Disabilities Act If you need special assistance to participate in Oakland City Council and Committee meetings please contact the Office of the City Clerk. When possible, please notify the City Clerk 48 hours prior to the meeting so we can make reasonable arrangements to ensure accessibility. Also, in compliance with Oakland's policy for people with environmental illness or multiple chemical sensitivities, please refrain from wearing strongly scented products to meetings. Office of the City Clerk - Agenda Management Unit Phone: (510) 238-6406 Fax: (510) 238-6699 Recorded Agenda: (510) 238-2386 Telecommunications Display Device: (510) 238-3254
    City Resolution
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