*Finance & Management Committee

Agenda

1. The Public May Observe And/Or Participate In This Meeting Many Ways. OBSERVE: • To observe, the public may view the televised video conference by viewing KTOP channel 10 on Xfinity (Comcast) or ATT Channel 99 and locating City of Oakland KTOP - Channel 10 • To observe the meeting online from the City’s Agenda Meeting Calendar, at the noticed meeting time, please click on https://oakland.legistar.com/calendar.aspx and click on the “In Progress” link under “Video” for the corresponding meeting. • To observe the meeting by video conference, please click on this link: https://us02web.zoom.us/j/81112262938 at the noticed meeting time. • To listen to the meeting by phone, please call the numbers below at the noticed meeting time: Dial (for higher quality, dial a number based on your current location):US: +1 669 900 6833 or +1 253 215 8782 or +1 346 248 7799 or +1 929 436 2866 or +1 301 715 8592 or +1 312 626 6799 or 833 548 0282 (Toll Free) or 877 853 5247 (Toll Free) or 888 788 0099 (Toll Free) or 833 548 0276 (Toll Free) Meeting ID: 811 1226 2938 If asked for a participant ID or code, press #. PUBLIC COMMENT WILL BE TAKEN ON EACH ACTION ITEM. ALL MEMBERS OF THE PUBLIC WISHING TO SPEAK MUST FILL OUT A SPEAKER CARD FOR EACH ITEM. SPEAKERS' CARDS MUST BE RECEIVED BY THE CITY CLERK BEFORE THE ITEM IS READ INTO THE RECORD. COMMENTS ON ITEMS NOT ON THE AGENDA WILL BE TAKEN DURING OPEN FORUM AT THE END OF THE MEETING. ELECTRONIC SPEAKER CARDS/PUBLIC COMMENTS: • eComment. To send your comment directly to Council members go to https://oakland.legistar.com/calendar.aspx and click on the “eComment” link for the corresponding meeting. Please note that eComment submission closes twenty-four (24) hours before meeting start time. • To Comment In Person Members Of The Public Must Submit A Separate Speaker Card For Each Item On The Agenda To The City Clerk Before The Item Is Called. SPEAKER CARDS WILL BE ACCEPTED WITHIN THE FIRST 10 MINUTES OF THIS MEETING. • To Submit An Electronic Speaker Card, Members Of The Public Must (1) Visit The City Of Oakland Meeting Calendar Website At: https://oakland.legistar.com/Calendar.aspx (2) Click the hyperlink labeled ‘eComment’ in the far right column of the meeting you wish to participate, (You Will Be Redirected To The Specific Meeting Webpage); And (3) Register To ‘Sign In To Speak’ For Each Agenda Item(s) You Wish To Speak to. Please note that Electronic Speaker Card submissions closes twenty-four (24) hours before the meeting start time. *To Be Recognized To Speak Via ZOOM, Speaker Cards Must Be Submitted and Received Before The Submission deadline. • Once You Have Submitted Your Speaker Card - Your Zoom Profile Name Will Be Acknowledged To Speak When Public Comment Is Taken.When your name is called please raise your hand in zoom (By Pressing “*9”) and Unmute Your Self By Pressing *6. You Will Be Permitted To Speak During Your Turn. Instructions On How To “Raise Your Hand” Is Available At: Https://Support.Zoom.Us/Hc/En-Us/Articles/205566129 - Raise-Hand-In-Webinar. If you have any questions, please email the Agenda Management Unit at cityclerk@oaklandca.gov - Office of the City Clerk
2. DEFINITION OF TERMS: • Action Item: shall mean any resolution, ordinance, public hearing, motion or recommendation requiring official vote and approval of the City Council to be effective. • Informational Item: shall mean an agenda item consisting only of an informational report that does not require or permit Council action. • Consent Item shall mean, for the purposes of the City Council agenda: 1) approval of Council minutes, and 2) any action or informational item placed on a Council agenda for a Regular Meeting or Special Meeting (i) as a Consent Item by the Rules and Legislation Committee, (ii) pursuant to Rule 28, or (iii) that a Standing Committee has forwarded to the full Council with unanimous recommendation for approval by the members who are present: Consent Item shall not include: 1) any item having a high level of public interest or controversy as determined by the Standing Committee Chair, or the Rules and Legislation Committee, or pursuant to Rule 28; 2) any item that requires a public hearing or that otherwise is ineligible by law as a Consent Item. • Non-Consent Item shall mean, for the purposes of a City Council agenda for a Regular Meeting or Special Meeting, any action or informational item that: 1) a Standing Committee has forwarded to the full Council without unanimous recommendation for approval; 2) has a high level of public interest or controversy as determined by a Standing Committee Chair, the Rules and Legislation Committee, or pursuant to Rule 28; or 3) requires a public hearing or is otherwise ineligible by law as a Consent Item.
3. The Oakland City Council Finance And Management Committee Convened At 9:31 A.M. With Councilmember Ramachandran Presiding As Chairperson
4. COMMITTEE MEMBERSHIP:
5. Roll Call / Call To Order
6. 1 Approval Of The Draft Minutes From The Committee Meeting Of May 13, 2025
   Report and Recommendation
   Action: Accepted Passed

   A motion was made by Zac Unger, seconded by Rowena Brown, that this matter be Accepted. The motion carried by the following vote:

7. 2 Determination Of Schedule Of Outstanding Committee Items
   Report and Recommendation
   Action: Accepted Passed

   A motion was made by Janani Ramachandran, seconded by Rowena Brown, that this matter be Accepted. The motion carried by the following vote:

8. 3 Subject: ITD Enterprise Systems From: Information Technology Department Recommendation: Adopt A Resolution Authorizing The City Administrator To: (1) Enter Into Renewal Agreements For On-Going Citywide Information Technology Operations And Maintenance Agreements; (2) Hardware, Software, Data, Storage, Professional Services And Maintenance Agreements To Upgrade And Enhance Existing Systems, Including, But Not Limited To Oracle, Microsoft, Geographic Information Systems, Permitting Systems And Public Safety Systems As Set Forth In Table 1 Attached Hereto; Up To The Not-To-Exceed Amount Of $20 Million Per Year In Fiscal Years (FY) 2025 Through 2027 For A Total Not-To-Exceed Amount Of $40 Million From The Adopted Information Technology Department Biennial Budget, Which Includes Multi-Year Agreements Entered Or Renewed During FY 2025 Through 2027 With Terms That Extend Beyond The Two­ Year Period; And: (A) Waiving The Multi-Step Solicitation Process And (B), To The Extent Necessary, Waiving The Local/Small Local Business Enterprise Program Requirements For These Agreements
   City Resolution
   Action: Approved the Recommendation of Staff, and Forward Passed

   A motion was made by Zac Unger, seconded by Rowena Brown, that this matter be Approved the Recommendation of Staff, and Forward to go before the * Concurrent Meeting of the Oakland Redevelopment Successor Agency and the City Council, to be heard 6/3/2025. The motion carried by the following vote:

9. 4 Subject: Workers Compensation Third Party Administrator Agreement From: Human Resources Management Department Recommendation: Adopt A Resolution Authorizing The City Administrator To Award A Professional Services Agreement With JT2 Integrated Resources, Inc. To Provide Workers Compensation Administration Services For The Period Of July 1, 2025 Through June 30, 2029, In An Amount Of Three Million, Forty Four Thousand, Seven Hundred Four Dollars ($3,044,704) For Contract Year 2025-2026, And An Amount Of Three Million, One Hundred Sixty Six Thousand, Four Hundred Ninety Three Dollars ($3,166,493) For Contract Year 2026-2027, And An Amount Of Three Million, Two Hundred Ninety Three Thousand, One Hundred Fifty Three Dollars ($3,293,153) For Contract Year 2027- 2028, And An Amount Of Three Million, Four Hundred Twenty Four Thousand, Eight Hundred Eighty Dollars ($3,424,880) For Contract Year 2028-2029, With An Option To Extend The Agreement In One Two Year Increment With An Amount Of Three Million, Five Hundred Sixty One Thousand, Eight Hundred Seventy Six Dollars ($3,561,876) For Contract Year 2029-2030, And An Amount Of Three Million, Seven Hundred Four Thousand, Three Hundred Fifty Two Dollars ($3,704,352) For Contract Year 2030-2031, For A Total Amount Over The Six -Year Term Of The Contract Of Twenty Million, One Hundred Ninety Five Thousand, Four Hundred Fifty Eight Dollars ($20,195,458)
   City Resolution
   Action: Approved the Recommendation of Staff, and Forward Passed

   A motion was made by Janani Ramachandran, seconded by Rowena Brown, that this matter be Approved the Recommendation of Staff, and Forward to go before the * Concurrent Meeting of the Oakland Redevelopment Successor Agency and the City Council, to be heard 6/3/2025. The motion carried by the following vote:

10. 5 Subject: Amending The FY 2024-25 Master Fee Schedule (MFS) From: Finance Department Recommendation: Adopt An Ordinance Amending Ordinance No. 13799 C.M.S. (Which Adopted The Fiscal Year 2024-25 Master Fee Schedule), As Amended, To Establish, Modify And Delete Fees And Penalties Assessed By The City Of Oakland For Fiscal Year 2025-26
    Ordinance
    Action: Approved the Recommendation of Staff, and Forward Passed

    A motion was made by Janani Ramachandran, seconded by Rowena Brown, that this matter be Approved the Recommendation of Staff, and Forward to go before the * Concurrent Meeting of the Oakland Redevelopment Successor Agency and the City Council, to be heard 6/3/2025. The motion carried by the following vote:

11. 6 Subject: Informational Report On City-Wide Staffing - April 2025 From: Human Resources Management Department Recommendation: Conduct A Public Hearing And Upon Conclusion Receive An Informational Report On City-Wide Staffing From The City Administrator Regarding (1) Citywide Vacancy Rates And Status As Of April 1, 2025, (2) Budgeted Vacancy Rate For Fiscal Year 2024/25 (3) The Vacancy Rates Of Regional Local Public Entities, (4) Recruitment Outreach And Community Engagement, And (5) The Analysis Of The City Workforce And Recruitment Conditions
    Informational Report
    Action: Received and Forwarded Passed

    A motion was made by Janani Ramachandran, seconded by Rowena Brown, that this matter be Received and Forwarded to go before the * Concurrent Meeting of the Oakland Redevelopment Successor Agency and the City Council, to be heard 6/3/2025. The motion carried by the following vote:

12. 7 Subject: Fiscal Year (FY) 2024-25 Third Quarter (Q3) Revenue And Expenditures (R&E) Report From: Finance Department Recommendation: Receive An Informational Report On Fiscal Year (FY) 2024-25 Third Quarter (Q3) Results And Year-End Estimates For The General Purpose Fund (GPF, 1010), And Select Funds, And An Update On Current Year Balancing Efforts
    Informational Report
    Action: Received and Forwarded Passed

    A motion was made by Zac Unger, seconded by Rowena Brown, that this matter be Received and Forwarded to go before the * Concurrent Meeting of the Oakland Redevelopment Successor Agency and the City Council, to be heard 6/3/2025. The motion carried by the following vote:

13. 8 Subject: Fiscal Year 2026-30 Five-Year Financial Forecast From: Finance Department Recommendation: Receive An Informational Report On The City Of Oakland Five-Year Financial Forecast Prepared In Accordance With The City Of Oakland’s Consolidated Fiscal Policy, Ordinance No. 13279 C.M.S.
    Informational Report
    Action: Received and Forwarded Passed

    A motion was made by Janani Ramachandran, seconded by Rowena Brown, that this matter be Received and Forwarded to go before the * Concurrent Meeting of the Oakland Redevelopment Successor Agency and the City Council, to be heard 6/3/2025. The motion carried by the following vote:

14. Open Forum
15. Adjournment
16. In the event of a quorum of the City Council participates on this Committee, the meeting is noticed as a Special Meeting of the City Council; however no final City Council action can be taken.
17. Americans With Disabilities Act If you need special assistance, including translation services to participate in Oakland City Council and Committee meetings please contact the Office of the City Clerk. When possible, please notify the City Clerk 5 days prior to the meeting so we can make reasonable arrangements to ensure accessibility. Also, in compliance with Oakland's policy for people with environmental illness or multiple chemical sensitivities, please refrain from wearing strongly scented products to meetings. Office of the City Clerk - Agenda Management Unit Phone: (510) 238-6406 Fax: (510) 238-6699 Recorded Agenda: (510) 238-2386 Telecommunications Relay Service: 711
18. MATERIALS RELATED TO ITEMS ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL AFTER DISTRIBUTION OF THE AGENDA PACKETS MAY BE VIEWED IN THE OFFICE OF THE CITY CLERK, 1 FRANK H. OGAWA PLAZA, 1ST AND 2ND FLOOR, OAKLAND, CA 94612 FROM 8:30 A.M. TO 5:00 P.M.