Concurrent Meeting of the Oakland Redevelopment Successor Agency and Finance and Management Committee

Agenda

1. DEFINITION OF TERMS: Consent Item: any action item that a subject matter Committee has forwarded to the full Council with unanimous recommendation for approval and is not controversial, and does not have a high level of public interest as determined by the Rules Committee. Non-Consent Item: any action that a subject-matter Committee has forwarded to the full Council without unanimous recommendation for approval, or having a high level of public interest, or is controversial as determined by the Rules Committee. Action Item: any resolution, ordinance, public hearing, motion, or recommendation requiring official vote and approval of the City Council to be effective. Informational Item: an item of the agenda consisting only of an informational report that does not require or permit Council action.
2. Roll Call / Call To Order
3. COMMITTEE MEMBERSHIP: Desley Brooks, District 6; President Pro Tempore Rebecca Kaplan, At-Large; Council President Patricia Kernighan, District 2; Chairperson: Libby Schaaf, District 4
4. 1 Approval Of The Draft Minutes From The Committee Meeting Held On October 14, 2014
   Action: Approve as Submitted Passed

   A motion was made by Kaplan, seconded by Kernighan, that this matter be Approve as Submitted. The motion carried by the following vote:

5. 2 Determination Of Schedule Of Outstanding Committee Items
   Action: Approve as Submitted Passed

   A motion was made by Kaplan, seconded by Kernighan, that this matter be Approve as Submitted. The motion carried by the following vote:

6. fmc102814 Untitled item
   City Resolution
7. 3 Subject: State and Federal Budget Status Report From: Office Of The City Administrator Recommendation: Receive An Informational Report Regarding The Status Of The State And Federal Budget Development And Its Potential Impacts On The City Of Oakland [TITLE CHANGE]
   Informational Report
   Action: Received and Filed Passed

   A motion was made by Kaplan, seconded by Kernighan, that this matter be Received and Filed. The motion carried by the following vote:

8. 4 Subject: Amending The Prompt Payment Ordinance From: President Pro Tempore Kaplan And Councilmember Brooks Recommendation: Adopt An Ordinance Amending Oakland Municipal Code Chapter 2.06 To Add Requirements To Make Prompt Disbursements Of Grant Funds To Grant Recipients
   Ordinance
   Action: Approved the Recommendation of Staff, and Forward Passed

   A motion was made by Brooks, seconded by Kaplan, that this matter be Approve the Recommendation of Staff, and Forward to the * Special Meeting of the Oakland City Council, to be heard 11/5/2014. The motion carried by the following vote:

9. 5 Subject: PayLock, Inc. Contract Extension From: Office Of The City Administrator Recommendation: Adopt A Resolution Authorizing The City Administrator To Execute A Third Amendment To The Agreement Between The City Of Oakland ("City") And IPT LLC ("Paylock"), Extending At No Cost To The City The Term Of The Agreement For A Period Not To Exceed 6 Months, Starting October 15, 2014 And Terminating April 14, 2015 To Provide Self-Release Smartboot Vehicle Immobilization Program Services; And Waiving The Request For Proposal/Qualifications Process
   City Resolution
   Action: Approved the Recommendation of Staff, and Forward Passed

   A motion was made by Kaplan, seconded by Kernighan, that this matter be Approve the Recommendation of Staff, and Forward to the * Special Meeting of the Oakland City Council, to be heard 11/5/2014. The motion carried by the following vote:

10. 6 Subject: Awarding A Contract To Staples Advantage From: Finance Department Recommendation: Adopt A Resolution Awarding A Contract To Staples Advantage, A Corporation, To Furnish General Office Supplies, In An Annual Amount Not To Exceed Three Hundred Fifty Thousand Dollars ($350,000.00), And Give Something Back, A Corporation, To Furnish Copy Paper And Toner Cartridges, In An Annual Amount Not To Exceed Three Hundred Ninety-Nine Thousand Dollars ($400,000.00), For The Period Of October 1, 2014 To September 30, 2017 For An Aggregate Contract Amount Of Two Million, Two Hundred Forty-Seven Thousand Dollars ($2,247,000.00), In Accordance With Specification No. 13-615-00-01/Request For Quotation (RFQ) No. 4917 And The General Conditions Therfor On File In Purchasing According To Its Bid Filed With The City On January 27,2014
    City Resolution
    Action: Approved the Recommendation of Staff, and Forward Passed

    A motion was made by Kaplan, seconded by Brooks, that this matter be Approve the Recommendation of Staff, and Forward to the * Special Meeting of the Oakland City Council, to be heard 11/5/2014. The motion carried by the following vote:

11. 7 Subject: Additional Audit Related Services From: Finance Department Recommendation: Adopt A City Resolution Amending City Council Resolution No. 82682 C.M.S, Which Authorized A Contract With Macias Gini & O'connell LLP ("MGO") To Provide Audit Services To Increase The Contract For The City Audit Services For An Additional Amount Not-To-Exceed $75,193. The Additional Services Requested Are To Cover Governmental Accounting Standards Board (GASB) 67 Testing, Planning And Implementing GASB 68, And Agreed-Upon Procedures Testing The City Procurement Policies And Procedures For Fiscal Year Ending June 30, 2014 And A Waiver For Advertising And Request For Proposals For These Additional Audit Related Services.
    City Resolution
    Action: Approved the Recommendation of Staff, and Forward Passed

    A motion was made by Kaplan, seconded by Kernighan, that this matter be Approve the Recommendation of Staff, and Forward to the * Special Meeting of the Oakland City Council, to be heard 11/5/2014. The motion carried by the following vote:

12. 8 Subject: Extension Of Auditing Service Contract From: Finance Department Recommendation: Adopt The Following Pieces Of Legislation: 1) A Resolution By The City Council Of The City Of Oakland Authorizing The City Administrator To Execute A One (1) Year Extension With Macias Gini & O'connell, LLP ("MGO") To Provide Audit Services For Fiscal Year Ending June 30, 2015 In An Amount Not To Exceed $674,560 And Waiving The Competitive Request For Proposals Process; And
    City Resolution
    Action: Approved the Recommendation of Staff, and Forward Passed

    A motion was made by Kaplan, seconded by Kernighan, that this matter be Approve the Recommendation of Staff, and Forward to the * Special Meeting of the Oakland City Council, to be heard 11/5/2014. The motion carried by the following vote:

13. 14-0118-1 2) A Resolution Authorizing The Agency Administrator To Waive The Competitive Requesting For Proposals Process And Execute A One (1) Year Contract Extension With Macias Gini & O'connell, LLP ("MGO") To Provide For Audit Services For Fiscal Year Ending June 30, 2015 In An Amount Not To Exceed $25,000
    ORSA Resolution
14. 9 Subject: FY 2013-2014 4th Quarter Revenue & Expenditure Report From: Finance Department Recommendation: Adopt A Resolution Accepting The Unaudited FY 2013-2014 Fourth Quarter Revenue And Expenditure Results And Year-End Summaries For Four Selected Funds: General Purpose Fund (GPF, 1010), Landscape & Lighting Assessment District Fund (2310), Equipment Fund (4100) And Facilities Fund (4400); And Overtime Analysis For The General Purpose Fund (1010) And All Funds; And Authorizing The City Administrator To Adjust The General Purpose Fund Expenditure Appropriations In The Amount Of $0.50 Million Over Budget By Departments Listed In Exhibit A Attached Herein
    City Resolution
    Action: Approved the Recommendation of Staff, and Forward Passed

    A motion was made by Kaplan, seconded by Kernighan, that this matter be Approve the Recommendation of Staff, and Forward to the * Special Meeting of the Oakland City Council, to be heard 11/5/2014. The motion carried by the following vote:

15. 10 Subject: Amendments To The Fiscal Year 2014-2015 Midcycle Budget From: Office Of The City Administrator Recommendation: Adopt A Resolution Amending The City Of Oakland's Fiscal Year 2013-2015 Biennial Budget, Which Was Adopted Pursuant To Resolution No. 84466 C.M.S. On June 27, 2013 And Amended By Resolution 84897 C.M.S. On March 18, 2014, And Further Amended By Resolution No. 85085 C.M.S. On July 1, 2014 To: (1) Appropriate Fiscal Year 2014-2015 General Purpose Fund Expenditures In An Amount Not To Exceed $6,832,586 As Detailed In Exhibit 1; And (2) Increase General Purpose Fund Reserve In An Amount Of $414,301 [NEW TITLE]
    City Resolution
    Action: Continued Passed

    A motion was made by Brooks, seconded by Kaplan, that this matter be Continued to the *Finance & Management Committee, to be heard 11/12/2014. The motion carried by the following vote:

16. 11 Subject: Establishing A Rainy Day Policy And Consolidated Fiscal Policy From: Office Of The City Administrator And Councilmember Schaaf Recommendation: Adopt An Ordinance Amending The City Of Oakland Financial Policies, To Establish A New Rainy Day Policy And Consolidating All Fiscal Policies Into The City Of Oakland Consolidated Fiscal Policy
    Ordinance
    Action: Continued Passed

    A motion was made by Kernighan, seconded by Kaplan, that this matter be Continued to the *Finance & Management Committee, to be heard 11/12/2014. The motion carried by the following vote:

17. Open Forum (TOTAL TIME AVAILABLE: 15 MINUTES)
18. Adjournment
19. In the event of a quorum of the City Council participates on this Committee, the meeting is noticed as a Special Meeting of the City Council; however no final City Council action can be taken.
20. Note Americans With Disabilities Act If you need special assistance to participate in Oakland City Council and Committee meetings please contact the Office of the City Clerk. When possible, please notify the City Clerk 48 hours prior to the meeting so we can make reasonable arrangements to ensure accessibility. Also, in compliance with Oakland's policy for people with environmental illness or multiple chemical sensitivities, please refrain from wearing strongly scented products to meetings. Office of the City Clerk - Agenda Management Unit Phone: (510) 238-6406 Fax: (510) 238-6699 Recorded Agenda: (510) 238-2386 Telecommunications Display Device: (510) 238-3254
    City Resolution
21. MATERIALS RELATED TO ITEMS ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL AFTER DISTRIBUTION OF THE AGENDA PACKETS MAY BE VIEWED IN THE OFFICE OF THE CITY CLERK, 1 FRANK H. OGAWA PLAZA, 1ST AND 2ND FLOOR, OAKLAND, CA 94612 FROM 8:30 A.M. TO 5:00 P.M.