Concurrent Meeting of the Oakland Redevelopment Successor Agency and Finance and Management Committee

Agenda

1. DEFINITION OF TERMS: Consent Item: any action item that a subject matter Committee has forwarded to the full Council with unanimous recommendation for approval and is not controversial, and does not have a high level of public interest as determined by the Rules Committee. Non-Consent Item: any action that a subject-matter Committee has forwarded to the full Council without unanimous recommendation for approval, or having a high level of public interest, or is controversial as determined by the Rules Committee. Action Item: any resolution, ordinance, public hearing, motion, or recommendation requiring official vote and approval of the City Council to be effective. Informational Item: an item of the agenda consisting only of an informational report that does not require or permit Council action.
2. Roll Call / Call To Order
3. COMMITTEE MEMBERSHIP:
4. 1 Approval Of The Draft Minutes From The Committee Meeting Held On June 24, 2014
   Action: Approve as Submitted Passed

   A motion was made by President Pro Tempore Kaplan, seconded by Member Kernighan, to Approve as Submitted. The motion carried by the following vote:

5. 2 Determination Of Schedule Of Outstanding Committee Items
   Action: Approve with the following amendments Passed

   A motion was made by President Pro Tempore Kaplan, seconded by Member Kernighan, to Approve with the following amendments. The motion carried by the following vote:

6. FMC070814 Untitled item
   Informational Report
7. 3 Subject: State and Federal Budget Status Report From: Office Of The City Administrator Recommendation: Receive An Informational Report Regarding The Status Of The State And Federal Budget Development And Its Potential Impacts On The City Of Oakland [TITLE CHANGE]
   Informational Report
   Action: Received and Filed Passed

   A motion was made by President Pro Tempore Kaplan, seconded by Member Kernighan, that this matter be Received and Filed. The motion carried by the following vote:

8. 4 Subject: P25 Network or EBRCSA Selection Project From: Information Technology Department Recommendation: Authorize The City Administrator Or His Designee To: (A) Continue Using The Oakland's P25 Network By Adopting Resolution 1 Below; Or Alternatively, (B) Join The East Bay Regional Communication Systems Authority ("EBRCSA") Network By Adopting Resolution 2 Below: 1) A Resolution Authorizing The City Administrator Or His Designee To: 1) Negotiate And Award A Two-Year Contract To Harris Public Safety Communications And Other Related Vendors, In An Amount Not To Exceed Five-Million Nine Hundred Ninety-Thousand Dollars ($5,990,000) For The Purchase Of Equipment, Hardware, Software And Other Professional Services For The Proposed Oakland P25 Network And Other Technological Upgrades ; And 2) Negotiate And Award A Two-Year Agreement To Aviat Networks In An Amount Not To Exceed One Million Six Hundred Thirty-Three Thousand Dollars ($1,633,000) For The Purchase Of Network Equipment, Hardware, Software And Other Professional Services To Enhance Microwave Backbone Resiliency For The P25 Network; And 3 Waive Advertising, Competitive Bidding, And The Request For Proposals/Qualifications (RFP/RFQ) Requirements For The Purchase Of Equipment, Hardware, Software And Other Professional Services For The Above-Referenced Contracts And Service Agreements; And 4) Award Contracts Utilizing The City's Competitive Bidding Requirements Within The Budget Amount Of Nine Hundred Twenty Thousand Dollars ($920,000) To Purchase Mobile Radios For The City's Non-Public Safety Departments And For Additional Upgrades To The City's Outdoor Public Siren System Project Without Return To Council, Provided That Prior To Expenditure Of Any Funds Staff Will Award Contracts And Establish Contract Amounts For The Controller's Bureau; And 5) Authorize Additional Appropriations To The Fiscal Year 2014-2015 Operating Budget For The Information Technology Department In An Amount Of Three Hundred Seventy Four Thousand Four Hundred Dollars ($374,400) For Professional Service Contracts And Other Related Service Agreements To Implement The Proposed P25 Network; Or
   City Resolution
   Action: Approved the Recommendation of Staff, and Forward Passed

   A motion was made by Chairperson Schaaf, seconded by Member Brooks, that this matter be Approve the Recommendation of Staff, and Forward to the Meeting of the Oakland City Council, due back on July 15, 2014 Non Consent The motion carried by the following vote:

9. 13-0546-1 2) Resolution Authorizing The City Administrator Or His Designee To: 1) Enter Into An Agreement With East Bay Regional Communication Systems Authority (EBRCSA) To Join The EBRCSA P25 Network Within Three Months And Migrate All Of The Oakland Estimated 2,900 Users To The EBRCSA Network Within Twenty Four Months, In An Amount Not To Exceed $200 Per Radio As A One-Time System Access Fee, For A Total Of $580,000 And $35 Per Radio On A Monthly Basis As A Usage Fees For A Total Annual Estimated Amount Of $1,218,000; And 2) Negotiate And Award A Contract To Motorola Solutions Inc. In An Amount Not To Exceed $6,130,950 For The Purchase Of Mobile Radios And The Professional Services, And 3) Award Contracts In An Amount Not To Exceed $1,708,800 To Purchase Equipment And Professional Services Without Return To Council, Provided That Prior To Expenditure Of Any Funds Staff Will Award Contracts And Establish Contract Amounts For The Controller's Bureau; And 4) Negotiate And Award A Two-Year Agreement With Aviat Networks In An Amount Not To Exceed $1,633,000 For The Purchase Of Network Equipment, Hardware, Software And Other Professional Services To Enhance Microwave Backbone Resiliency For The P25 Network; And 5) Waive The City's Advertising, Bid And Request For Proposal (RFP) Process For Equipment, Products And Professional Services For The Above Described Contracts; And 6) Award Agreements Utilizing The City's Competitive Contracting Requirements Within A Budget Amount Of $4,416,300 For Public Works Portable And Mobile Radios And Public Siren System Replacement Project Provided That Prior To Expenditure Of Any Funds Staff Will Award Contracts And Establish Contract Amounts For The Controller's Bureau [TITLE CHANGE]
   City Resolution
10. 5 Subject: Radio Fleet Replacement From: Information Technology Department Recommendation: Adopt A Resolution Authorizing The City Administrator Or His Designee To: 1) Appropriate And Allocate $7,950,600 Of Radio Financing Funds To Pay For Public Safety Radio Fleet Replacement, And 2) Award Contracts To Motorola Solutions Inc. And Other Vendors For The Purchase Of Portable Radios And Associated Equipment, Products, Professional And Technical Services Within The Budget Of $7,950,600 Without Return To Council, Provided That Prior To Expenditure Of Any Funds Staff Will Award Contracts And Establish Contract Amounts For The Controller's Bureau; And 3) Waive Advertising And Competitive Bidding And Request For Proposals/Qualifications (RFP/Q) Requirements, For Said Purchases [TITLE CHANGE]
    City Resolution
    Action: Approved as Amended the Recommendation of Staff, and Forward Passed

    A motion was made by President Pro Tempore Kaplan, seconded by Member Kernighan, that this matter be Approve as Amended the Recommendation of Staff, and Forward to the Meeting of the Oakland City Council, due back on July 15, 2014. The motion carried by the following vote:

11. 6 Subject: Collection Of Local Taxes By Brokers, Aggregators And Collectives From: President Pro Tempore Rebecca Kaplan Recommendation: Adopt A Resolution Encouraging The Administration To Enter Into Agreements For The Collection And Remittance Of Local Taxes To The City Of Oakland By Brokers, Aggregators, And Collectives [TITLE CHANGE]
    City Resolution
    Action: Approved the Recommendation of Staff, and Forward Passed

    A motion was made by President Pro Tempore Kaplan, seconded by Member Kernighan, that this matter be Approve the Recommendation of Staff, and Forward to the Meeting of the Oakland City Council, due back on July 15, 2014. The motion carried by the following vote:

12. 7 Subject: Charter Amendment: Authorization to Purchase OMERS Annuity From: Offices Of The City Attorney And City Administrator Recommendation: Adopt A Resolution Submitting On The Council's Own Motion A Proposed Charter Amendment To Be Voted Upon At The Municipal Election To Be Held On November 4, 2014 That Would (1) Grant The City The Option To Purchase A Group Annuity Contract From A Reputable And Stable Annuity Provider To Guarantee Payment Of The Benefits Provided By The Oakland Municipal Employees' Retirement System (OMERS) To The Approximately 22 Remaining Members And Beneficiaries And (2) Save The City The Costs Of Administering OMERS, Which Was Closed To New Members In September, 1970; And Directing The City Clerk To Fix The Date For Submission Of Arguments And To Provide Notice And Publication In Accordance With The Law And Authorizing Certain Other Election Activities [TITLE CHANGE]
    City Resolution
    Action: Approved the Recommendation of Staff, and Forward Passed

    A motion was made by President Pro Tempore Kaplan, seconded by Member Kernighan, that this matter be Approve the Recommendation of Staff, and Forward to the Meeting of the Oakland City Council, due back on July 15, 2014. The motion carried by the following vote:

13. 8 Subject: City & Oakland Redevelopment Successor Agency Investment Policy From: Treasury Department Recommendation: Adopt The Following Pieces Of Legislation: 1) An Oakland Redevelopment Successor Agency Resolution Adopting The Oakland Redevelopment Successor Agency's Investment Policy For Fiscal Year 2014-2015
    ORSA Resolution
    Action: Approved the Recommendation of Staff, and Forward Passed

    A motion was made by President Pro Tempore Kaplan, seconded by Member Kernighan, that this matter be Approve the Recommendation of Staff, and Forward to the Meeting of the Oakland City Council, due back on July 15, 2014. The motion carried by the following vote:

14. 13-0673-1 2) Resolution Adopting The City Of Oakland Investment Policy For Fiscal Year 2014-2015
    City Resolution
15. 9 Subject: Oakland Municipal Code Amendment; Chapter 2.29 From: Office Of The City Administrator Recommendation: Adopt An Ordinance Amending Chapter 2.29 Of The Oakland Municipal Code Entitled "City Agencies, Departments And Offices" To Revised The Titles Of Bureaus And Divisions In The Police Department And The Titles Of Divisions In The Planning & Building Department And The Economic & Workforce Development Department
    Ordinance
    Action: Approved the Recommendation of Staff, and Forward Passed

    A motion was made by President Pro Tempore Kaplan, seconded by Member Kernighan, that this matter be Approve the Recommendation of Staff, and Forward to the Meeting of the Oakland City Council, due back on July 15, 2014. The motion carried by the following vote:

16. 10 Subject: Rainy Day Fund & Excess RETT Policy From: Office Of The City Administrator Recommendation: Receive A Report And Adopt Recommendations On Establishing A Rainy Day Fund And Changing The Definition Of Excess Real Estate Transfer Tax, And Related Amendments To The City's Financial Policies
    Report and Recommendation
    Action: Continued Passed

    A motion was made by President Pro Tempore Kaplan, seconded by Member Kernighan, that this matter be Continued to the *Finance & Management Committee, due back on July 22, 2014. The motion carried by the following vote:

17. Untitled item
18. Open Forum (TOTAL TIME AVAILABLE: 15 MINUTES)
19. Adjournment
20. In the event of a quorum of the City Council participates on this Committee, the meeting is noticed as a Special Meeting of the City Council; however no final City Council action can be taken.
21. NOTE: Americans With Disabilities Act If you need special assistance to participate in Oakland City Council and Committee meetings please contact the Office of the City Clerk. When possible, please notify the City Clerk 48 hours prior to the meeting so we can make reasonable arrangements to ensure accessibility. Also, in compliance with Oakland's policy for people with environmental illness or multiple chemical sensitivities, please refrain from wearing strongly scented products to meetings. Office of the City Clerk - Agenda Management Unit Phone: (510) 238-6406 Fax: (510) 238-6699 Recorded Agenda: (510) 238-2386 Telecommunications Display Device: (510) 238-3254
    City Resolution
22. MATERIALS RELATED TO ITEMS ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL AFTER DISTRIBUTION OF THE AGENDA PACKETS MAY BE VIEWED IN THE OFFICE OF THE CITY CLERK, 1 FRANK H. OGAWA PLAZA, 1ST AND 2ND FLOOR, OAKLAND, CA 94612 FROM 8:30 A.M. TO 5:00 P.M.