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Concurrent Meeting of the Oakland Redevelopment Successor Agency and Finance and Management Committee

Tuesday, December 11, 2012 · 12:00 PM PM · Sgt. Mark Dunakin Room - 1st Floor

TL;DR

The Oakland City Council's Finance and Management Committee held a meeting to review various administrative and budgetary matters, including outside counsel contracts, city software systems, and salary schedule amendments. The committee primarily focused on internal administrative processes and forwarded several recommendations to the full City Council.

Key Decisions

  • Outside Counsel Contracts Investigation Continued to February 2013
  • Cityworks Software Contract Amendment Approved with $550,000 increase
  • Civil Service Board Job Classification Exemptions Approved and forwarded to City Council
  • Mayor's Office Salary Schedule Changes Approved and forwarded to City Council
  • Oakland Redevelopment Successor Agency Annual Report Received and forwarded to City Council

Agenda

  1. Open Forum (TOTAL TIME AVAILABLE:15 MINUTES)
  2. Adjournment
  3. Roll Call / Call to Order
  4. COMMITTEE MEMBERSHIP:
  5. 1 Approval of the Draft Minutes from the Committee Meeting held on November 27, 2012.
    Action: Approve as Submitted Passed

    A motion was made by Member Brunner, seconded by Member Kernighan, to Approve as Submitted. The motion carried by the following vote:

  6. 2 Determination of Schedule of Outstanding Committee Items
    Action: Approve as Submitted Passed

    A motion was made by Member Kernighan, seconded by Member Brunner, to Approve as Submitted. The motion carried by the following vote:

  7. FMC 121112 PL Untitled item
    City Resolution
  8. 3 Subject: Outside Counsel Contracts Report From: Councilmember Desley Brooks Recommendation: Receive An Informational Report And Possible Action On How The City Attorney's Office Awarded In Excess Of Eight Million Dollars ($8,000,000) In Outside Counsel Contracts Without Council Approval And/Or A Competitive Bid Process In Violation Of The City Charter And The City Of Oakland Purchasing Ordinance; Whether The Lack Of A Competitive Bid Process Created A Pay To Play Scheme In The Award Of Outside Counsel Contracts; And Establishing Processes And Procedures To Ensure The City Attorney's Office Complies With The Requirements Of The City Charter And The Purchasing Ordinance
    Informational Report
    Action: Continued Passed

    A motion was made by Member Brooks, seconded by Member Brunner, that this matter be Continued to the *Finance & Management Committee, due back on February 26, 2013. The motion carried by the following vote:

  9. 4 Subject: State and Federal Budget Status From: Office Of The City Administrator Recommendation: Receive An Informational Report Regarding The Status Of The State and Federal Budget Development And Its Potential Impacts On The City Of Oakland [TITLE CHANGE]
    Informational Report
    Action: Received and Filed Passed

    A motion was made by Member Kernighan, seconded by Member Brunner, that this matter be Received and Filed. The motion carried by the following vote:

  10. 5 Subject: Cityworks Contract Amendment From: Public Works Agency Recommendation: Adopt A Resolution: (1) Amending The Contract With Azteca Systems, Inc., For The Purchase Of Licensing, Software Maintenance Services And Software Upgrades For The City's Cityworks Computerized Maintenance Management System, (2) Increasing The Contract Amount By $550,000.00 And Extending The Contract For An Additional Five-Year Term, And (3) Authorizing The City Administrator To Waive Advertising, Competitive Bidding And The Request For Proposals/Qualifications Requirements
    City Resolution
    Action: Approved as Amended the Recommendation of Staff, and Forward Passed

    A motion was made by Member Brunner, seconded by Member Kernighan, that this matter be Approve as Amended the Recommendation of Staff, and Forward to the Meeting of the Oakland City Council, due back on December 18, 2012. The motion carried by the following vote:

  11. 6 Subject: Civil Service Board Recommendations From: Department Of Human Resources Management Recommendation: Adopt A Resolution Recommending To The Civil Service Board The Exemption Of The Following Classifications From The Operation Of The Civil Service: Engineer, Civil Principal; Performance Audit Manager; Manager, Crime Laboratory; And Controller
    City Resolution
    Action: Approved the Recommendation of Staff, and Forward Passed

    A motion was made by Member Brunner, seconded by Member Kernighan, that this matter be Approve the Recommendation of Staff, and Forward to the Meeting of the Oakland City Council, due back on December 18, 2012. The motion carried by the following vote:

  12. 7 Subject: PERS Investment Portfolio From: Office Of The City Administrator Recommendation: Receive An Informational Report On The Oakland Police And Fire Retirement System (PFRS) Investment Portfolio As Of September 30, 2012
    Informational Report
    Action: Received and Filed Passed

    A motion was made by Member Kernighan, seconded by Member Brunner, that this matter be Received and Filed. The motion carried by the following vote:

  13. 8 Subject: Salary Schedule Amendment -Mayor's Office Classifications From: Department Of Human Resources Management Recommendation: Adopt An Ordinance Amending The Salary Schedule Of Ordinance No. 12187 C.M.S. ("Salary Ordinance") To Change The Title Of Administrative Assistant To The Mayor To Special Assistant To The Mayor I; And To Change The Title Of Special Assistant To The Mayor To Special Assistant To The Mayor II; And To Add Permanent Part Time And Part Time Designations For The Classifications Of Special Assistant To The Mayor I And Special Assistant To The Mayor II; And To Add The Classification Of Special Assistant To The Mayor III; And To Remove The Classifications Of Mayor's Public Service Employee 14 (CONF), Mayor's Public Service Employee 51, Mayor's Public Service Employee 51 PPT, Mayor's Public Service Employee 51 Pt, Public Service Employee 14, Public Service Employee 14 Pt, Public Service Employee 51, Public Service Employee 51 PPT, Public Service Employee 51 PT, Public Service Employee 51 (CONF), And Public Service Employee 51 PPT (CONF)
    Ordinance
    Action: Approved the Recommendation of Staff, and Forward Passed

    A motion was made by Member Kernighan, seconded by Member Brunner, that this matter be Approve the Recommendation of Staff, and Forward to the Meeting of the Oakland City Council, due back on December 18, 2012. The motion carried by the following vote:

  14. 9 Subject: Ordinance Nos. 13125 And 13130 C.M.S. Correction From: Department Of Human Resources Management Recommendation: Adopt An Ordinance Amending The Salary Schedule Of Ordinance No. 12187 C.M.S. ("Salary Ordinance") To Make Corrections To Ordinance No. 13125 C.M.S. And Ordinance No. 13130 C.M.S.
    Ordinance
    Action: Approved the Recommendation of Staff, and Forward Passed

    A motion was made by Member Brunner, seconded by Member Kernighan, that this matter be Approve the Recommendation of Staff, and Forward to the Meeting of the Oakland City Council, due back on December 18, 2012. The motion carried by the following vote:

  15. 10 Subject: Equal Access Ordinance Annual Report From: Department Of Human Services Recommendation: Receive The Annual Equal Access To Services Ordinance (Ordinance No. 12324 CMS) Compliance Report
    Informational Report
    Action: Received and Filed Passed

    A motion was made by Member Kernighan, seconded by Member Brooks, that this matter be Received and Filed. The motion carried by the following vote:

  16. 11 Subject: 2011 - 2012 ORSA Annual Report From: Office Of Neighborhood Investment Recommendation: Receive An Informational Report Presenting The Oakland Redevelopment Successor Agency (Agency) Fiscal Year 2011-2012 Annual Reports On Blight, Housing Activity, Loans, Property, And Time Limits In Accordance With The Reporting Requirements Of The California Community Redevelopment Law
    Informational Report
    Action: Received and Forwarded Passed

    A motion was made by Member Brooks, seconded by Member Brunner, that this matter be Received and Forwarded to the Meeting of the Oakland City Council, due back on December 18, 2012. The motion carried by the following vote:

  17. In the event of a quorum of the City Council participates on this Committee, the meeting is noticed as a Special Meeting of the City Council; however no final City Council action can be taken.
  18. NOTE: Americans With Disabilities Act If you need special assistance to participate in Oakland City Council and Committee meetings please contact the Office of the City Clerk. When possible, please notify the City Clerk 48 hours prior to the meeting so we can make reasonable arrangements to ensure accessibility. Also, in compliance with Oakland's policy for people with environmental illness or multiple chemical sensitivities, please refrain from wearing strongly scented products to meetings. Office of the City Clerk - Agenda Management Unit Phone: (510) 238-6406 Fax: (510) 238-6699 Recorded Agenda: (510) 238-2386 Telecommunications Display Device: (510) 238-3254
    City Resolution
  19. Untitled item